Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Finance and Management to establish a Universal Term Contract (UTC) for the option to purchase Quicklime with Carmeuse Lime & Stone, Inc. The Division of Water is the sole user for Quicklime, used as a softening agent for potable water at all three water treatment plants. The term of the proposed option contract would be approximately one year, expiring 3/31/25, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 25, 2024. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ017432. Two bids were received. This contract is bid for a three (3) year period, Items 2 and 3 being the subsequent years and Item 4 being safety training sessions. Bids came in higher than expected, so award is only being made for the first year and a new bid will be done next year in the hopes that the market has stabilized.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Carmeuse Lime & Stone, Inc., CC# 001930 expires 2/2/26, Items 1 and 4 Only, $1.00
Total Estimated Annual Expenditure: $11,570,000, Division of Water, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to insure a reliable supply of this material, as the current contract will expire 3/31/24.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereb...
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