City of Columbus - File #: 1559-2009

• File #: 1559-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/9/2009
• In control: Safety Committee
• On agenda: 12/7/2009
• Final action: 12/9/2009
• Title: To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants, Ltd. for professional services for the design and construction of interior energy efficient lighting upgrades for up to twenty-eight (28) City of Columbus fire stations; to authorize the expenditure of $122,000.00 from the Energy Efficiency and Conservation Block Grant; and to declare an emergency. ($122,000.00)

Date	Ver.	Action By	Action	Result
12/9/2009	1	CITY CLERK	Attest
12/8/2009	1	MAYOR	Signed
12/7/2009	1	Columbus City Council	Approved
12/7/2009	1	COUNCIL PRESIDENT	Signed
11/17/2009	1	Auditor Reviewer	Reviewed and Approved
11/17/2009	1	CITY AUDITOR	Reviewed and Approved
11/17/2009	1	Finance Drafter	Sent for Approval
11/17/2009	1	CITY ATTORNEY	Reviewed and Approved
11/17/2009	1	Finance Drafter	Sent to Clerk's Office for Council
11/16/2009	1	ODI DIRECTOR	Reviewed and Approved
11/16/2009	1	Finance Drafter	Sent for Approval
11/13/2009	1	EBOCO Reviewer	Sent for Approval
11/12/2009	1	Finance Reviewer	Reviewed and Approved
11/12/2009	1	Finance Reviewer	Reviewed and Approved
11/12/2009	1	FINANCE DIRECTOR	Reviewed and Approved
11/12/2009	1	Finance Drafter	Sent for Approval
11/11/2009	1	Finance Reviewer	Reviewed and Approved
11/9/2009	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants, Ltd. for professional services for the design and construction of interior energy efficient lighting upgrades for up to twenty-eight (28) City of Columbus fire stations.

The requested services shall include a master plan and design for interior energy efficient lighting retrofit for the operational needs of the Division of Fire. This retrofit/upgrade shall incorporate interior electrical lighting to meet the American Society of Heating, Refrigerating, and Air-Conditioning standards, occupancy sensors and any needed conduits, wiring, exit and power failure lighting. The master plan shall be developed and approved before design/development drawings are completed.

Funding for this project is available from the Energy Efficiency and Conservation Block Grants (EECBG) Program, under the American Recovery and Reinvestment Act (ARRA) of 2009, which represents a Presidential priority to deploy the cheapest, cleanest, and most reliable energy technologies available - energy efficiency and conservation - across the country.

Requests for Statements of Qualifications were advertised on September 8, 2009 and responses were to be submitted on or before September 30, 2009. The City received five statements from the following firms (1 FBE, 1 MBE, 0 AS1): Advanced Engineering Consultants, Ltd. (FBE), Kramer Engineers; Dynamix Engineering, Ltd. (MBE); Karpinski Engineering, and Applied Engineering Group, Ltd. A three-person committee evaluated the proposals, consisting of two members from the Office of Construction Management and one member from the Division of Fire. Advanced Engineering Consultants, Ltd. was the highest-ranked firm. They received the number one ranking by two out of three committee members. They scored very well in understanding the project...