Explanation
BACKGROUND: For the option to establish a UTC contract to purchase Mainline Parts-Valves, Various Parts & Fittings for the Division of Power and Water, the largest user. The term of the proposed option contract would be two (2) years expiring November 30, 2010, with the option to renew for one (1) additional year on a year to year basis. The Purchasing Office opened formal bids on September 25, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003027). Thirty-three (33) bids were solicited: (M1A-0, F1-1, MBR-1). Three (3) bids were received.
Specifications allow both primary and secondary awards to be made. The low bidder for items 312-333 and 346-348 bid an alternate which will not meet the need in all applications; however, it is acceptable as a secondary award as it meets the need in some applications. The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
HD Supply Waterworks, MAJ, CC#03-0550887 expires 01/17/2009, Primary and Secondary award Items.
Ferguson Waterworks, MAJ, CC#54-1211771 expires 08/27/2010, Primary and Secondary award Items.
Dreier & Maller, Inc., MAJ, CC#34-1681027 expires 05/29/2010, Primary award Items.
Total Estimated Annual Expenditure: $300,000.00, Division of Power and Water, the largest user.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Account. City Agencies will be re...
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