City of Columbus - File #: 0475-2011

• File #: 0475-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/15/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 4/25/2011
• Final action: 4/27/2011
• Title: To amend the Department of Public Safety's 2011 Capital Improvement Budget; to authorize the City Auditor to transfer and appropriate funds between projects in the General Permanent Improvement Fund; to authorize the Finance and Management Director to enter into a contract with C & A Harley Davidson for the purchase of police motorcycles for the Division of Police; to authorize the expenditure of $206,742.00 from the General Permanent Improvement Fund; and to declare an emergency. ($206,742.00)

Date	Ver.	Action By	Action	Result
4/27/2011	1	MAYOR	Signed
4/27/2011	1	CITY CLERK	Attest
4/25/2011	1	Columbus City Council	Approved	Pass
4/25/2011	1	COUNCIL PRESIDENT	Signed
4/1/2011	1	ODI DIRECTOR	Reviewed and Approved
4/1/2011	1	Safety Reviewer	Reviewed and Approved
4/1/2011	1	CITY ATTORNEY	Reviewed and Approved
4/1/2011	1	Safety Drafter	Sent to Clerk's Office for Council
3/31/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/31/2011	1	Safety Reviewer	Reviewed and Approved
3/31/2011	1	CITY AUDITOR	Reviewed and Approved
3/31/2011	1	CITY AUDITOR	Reviewed and Approved
3/31/2011	1	Safety Drafter	Sent for Approval
3/31/2011	1	EBOCO Reviewer	Sent for Approval
3/29/2011	1	Finance Reviewer	Reviewed and Approved
3/28/2011	1	Finance Reviewer	Reviewed and Approved
3/28/2011	1	Finance Reviewer	Reviewed and Approved
3/24/2011	1	SAFETY DIRECTOR	Reviewed and Approved
3/17/2011	1	Safety Reviewer	Reviewed and Approved
3/15/2011	1	Safety Reviewer	Reviewed and Approved
3/15/2011	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance amends the 2011 Capital Improvement Budget and authorizes the transfer and appropriation of $46,756.00 between projects within the General Permanent Improvement Fund. This ordinance also authorizes the Finance and Management Director to enter into a contract with C & A Harley Davidson for the purchase of six (6) Police Motorcycles with lighting and communication equipment for the Division of Police. The Division of Police uses motorcycles in the Traffic Bureau, largely for direction, control, and enforcement of traffic in the downtown area, in school zones, in neighborhoods, and for special events. This six motorcycles are replacement vehicles. Formal bids (SA003840) were received by the Purchasing Office on February 17, 2011 for the purchase of Police Motorcycles as follows:


C & A Harley Davidson (Female) $34,457.00
Thieis Wheels Inc. (Not Registered) $38,744.86



After review of the bids, the Division of Police recommends purchase of the Police Motorcycles from C & A Harley Davidson as being the lowest and best bid.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance: C & A Harley Davidson, 341495631 expires on 7/29/2011

Emergency Designation: Emergency action is necessary so that the contract for these items can be issued as soon as possible in order to replace existing motorcycles.

FISCAL IMPACT: This ordinance authorizes the transfer and appropriation of $46,756.00 and an expenditure of $206,742.00 from the General Permanent Improvement Fund for the purchase six (6) motorcycles for the Division of Police. In 2008, the Division purchased three (3) motorcycles in the amount of $86,370...