Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Human Resources to enter into a services contract with Indigo Co. LLC in the amount of up to $400,000.00 for Design, Print, and Mail Services.
For over two decades, United HealthCare (UHC) has been the healthcare provider for the City of Columbus. During this time, the City of Columbus has received an annual wellness credit to promote wellness initiatives and programs for our employees. In 2024, the Department of Human Resources requested to receive the wellness credit via check instead of UHC paying the invoices related to our wellness-related initiatives. United HealthCare approved this request and sent us the funding. The money the Department of Human Resources received was deposited in the Employee Benefits Fund.
For multiple years, the Department of Human Resources used UHC wellness credits to pay Indigo Co. LLC for design, print, and mail services as they are a registered vendor and have the necessary permissions to handle the data of United HealthCare and the City of Columbus data. In 2024, supplemental funding was not appropriated before fiscal year-end during the UHC wellness credit transition period. Additionally, services have been rendered during this transition period and before the Columbus City Council passed the 2025 operating budget on 2/10/2025.
The Department of Human Resources requests to waive the competitive bidding provisions of Columbus City Code Chapter 329 to enter into a contract with Indigo Co. LLC. Indigo Co. LLC has institutional knowledge, experience, and permissions with the City of Columbus and United HealthCare data. The Department of Human Resources must also pay outstanding invoices for services rendered during the UHC wellness credit transition period. Indigo Co. LLC did not invoice the department for services rendered until February 2025.
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