Explanation
BACKGROUND: This ordinance is for the option to establish two (2) Universal Term Contracts to purchase Small Electric Motors for various City of Columbus agencies. These small electric motors are less than fifty (50) horsepower and are used for maintenance work and various other projects within City agencies. The term of the proposed option contracts would be two (2) years, expiring May 31, 2016, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 6, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA005270. Ninety-nine (99) bids were solicited (M1A-3, MBR-3, AS1-1, F1-0). Three (3) bids were received. The solicitation requested catalog bids for various small electric motor manufacturers.
On line item 5 for Dayton Manufacturer, only one (1) bid was received and no discount offered from the manufacturer catalog's list price. On line item 11 (Magnetek Motors) and 15 (Universal Motors) has been merged with Century Motors as listed on line 4 and is no longer sold under those brand names. It has been determined that no award will be made for line items 5, 11 and 15.
The Purchasing Office is recommending awarding to the lowest, responsive, responsible and best bidders, as follows:
Applied Industrial Technologies, Inc.: CC#34-0117420 (Expires 06/14/15)
GD Supply Inc., dba Johnstone Supply: CC#31-1114455 (Expires 07/17/15)
Total Estimated Annual Expenditure: $40,000.00.
These companies are not debarred according to the Excluded Party Listing or the State Auditor's Finding for Recovery Database.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the General Fund. All City Agencies will be required to obtain approval to expend from their own appropriations for the estimated annual expenditures.
Title
To authorize the Finance Management Director to enter into two (2) contracts for th...
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