Explanation
1. BACKGROUND
This Ordinance authorizes the Director of Public Utilities to modify and increase the professional construction management services contract with Smoot Construction Company of Ohio, for the Big Walnut Trunk Extension Phase 2 Professional Construction Management project, CIP #650033-100002, in an amount up to $1,913,332.96, to pay for professional construction management services.
This contract provides professional construction administration and management services that shall include full-time construction inspection, project coordination, reporting, budgeting, scheduling, document tracking, startup coordination and other related tasks to ensure the City receives a quality product in conformance with the Contract Documents and project objectives of the Big Walnut Trunk Phase 2.
The Community Planning Area for this project is 99-Citywide
1.1 Future Renewals/Modifications: A future contract modification is not planned
1.2 Amount of additional funds to be expended: $1,913,332.96.
Cost summary:
Original Contract (ORD 2035-2020; PO249185) $5,436,121.24
Modification #1 (ORD 1905-2024; PO477349) $4,729,581.18
Modification #2 (current) $1,913,332.96
CONTRACT TOTAL $12,079,035.38
1.3. Reason other procurement processes are not used: Re-bidding the project under the new requirements will likely result in a higher project cost as much of the project history would be lost and required to be rediscovered by another consultant unless won by the same consultant. In such a case, we would have wasted significant time acquiring and evaluating the new proposals without significant benefit.
1.4. How the cost of renewal was determined: The cost proposal was provided by Smoot Construction Comp...
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