City of Columbus - File #: 1582-2004

• File #: 1582-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/1/2004
• In control: Administration Committee
• On agenda: 9/27/2004
• Final action: 9/29/2004
• Title: To authorize a transfer of $39,994.35 within the general fund; to authorize the Public Service Director to modify and extend a contract for the Facilities Management Division with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Columbus Health Department, to authorize the expenditure of $39,994.35 from the General Fund, and to declare an emergency. ($39,994.35).

Date	Ver.	Action By	Action	Result
9/29/2004	1	CITY CLERK	Attest
9/28/2004	1	MAYOR	Signed
9/27/2004	1	Columbus City Council	Approved	Pass
9/27/2004	1	COUNCIL PRESIDENT	Signed
9/15/2004	1	Service Drafter	Sent to Clerk's Office for Council
9/14/2004	1	EBOCO Reviewer	Reviewed and Approved
9/14/2004	1	ODI DIRECTOR	Reviewed and Approved
9/14/2004	1	Service Drafter	Sent for Approval
9/14/2004	1	CITY ATTORNEY	Reviewed and Approved
9/10/2004	1	CITY AUDITOR	Reviewed and Approved
9/10/2004	1	Service Drafter	Sent for Approval
9/9/2004	1	Service Drafter	Sent for Approval
9/9/2004	1	Auditor Reviewer	Reviewed and Approved
9/8/2004	1	Finance Reviewer	Reviewed and Approved
9/8/2004	1	FINANCE DIRECTOR	Reviewed and Approved
9/2/2004	1	SERVICE DIRECTOR	Reviewed and Approved
9/2/2004	1	Service Drafter	Sent for Approval
9/1/2004	1	Service Drafter	Sent for Approval
9/1/2004	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Public Service Director to extend an existing contract with Systems by Rich Consulting LLC (EL001505) for professional custodial service administration and management of the quality assurance and training programs at the Health Department, 240 Parsons Avenue. Systems by Rich Consulting is retained by the City to ensure custodial contract compliance, continued uninterrupted oversight, training, and accreditation with the Joint Commission for Accreditation of Health Care Organizations (JCAHO). Currently, the Health Department is accredited by JCAHO. Accreditation enhances the ability of the Health Department to more easily secure additional federal funding. The contract was originally authorized by Ordinance Number 1400-01, passed July 30, 2001. This is the third of three renewal options. The original contract amount was $86,594.20. The cost in 2003 for this contract was $39,976.30. The cost of the continuing services is based on fair market standards.

This ordinance also authorizes a transfer of $39,994.35 within the Facilities Management Division General Fund budget. In 2004, the Facilities Management Division has experienced higher-than-anticipated costs in both its contracts and utilities budgets. However, the personnel budget contains a sufficient surplus to allow a transfer of $39,994.35 to the services budget.

Contract Compliance Number 31-11756535, expiration date 4/26/2007.

Emergency Action is requested so that custodial services may continue without interruption, thereby insuring that the accreditation with the Joint Commission for the Accreditation of Health Care Organizations (JCAHO) does not lapse.

Fiscal Impact: The Facilities Management Division budgeted $40,000 for this contract extension in the 2004 budget. The original contract amount was $86,594.20. The cost in 2003 for this contract was $39,976.30. The cost of the continuing services is based on fair market stand...