City of Columbus - File #: 1934-2006

• File #: 1934-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/24/2006
• In control: Safety Committee
• On agenda: 12/4/2006
• Final action: 12/7/2006
• Title: To authorize and direct the Safety Director to enter into a contract with Sagem Morpho, Inc. for six months maintenance for the current Automated Fingerprint Identification System (AFIS) for the Division of Police in accordance with the sole source procurement, to authorize the expenditure of $158,254.14 from the General Fund, and to declare an emergency. ($158,254.14)

Date	Ver.	Action By	Action	Result
12/7/2006	1	CITY CLERK	Attest
12/6/2006	1	MAYOR	Signed
12/4/2006	1	Columbus City Council	Approved	Pass
12/4/2006	1	COUNCIL PRESIDENT	Signed
11/22/2006	1	CITY ATTORNEY	Reviewed and Approved
11/22/2006	1	Safety Drafter	Sent to Clerk's Office for Council
11/21/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/21/2006	1	Safety Drafter	Sent for Approval
11/21/2006	1	Auditor Reviewer	Reviewed and Approved
11/21/2006	1	CITY AUDITOR	Reviewed and Approved
11/21/2006	1	Safety Drafter	Sent for Approval
11/20/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/16/2006	1	Finance Reviewer	Reviewed and Approved
11/16/2006	1	Finance Reviewer	Reviewed and Approved
11/15/2006	1	EBOCO Reviewer	Reviewed and Approved
11/15/2006	1	ODI DIRECTOR	Reviewed and Approved
11/15/2006	1	Safety Drafter	Sent for Approval
11/14/2006	1	Safety Reviewer	Reviewed and Approved
11/14/2006	1	SAFETY DIRECTOR	Reviewed and Approved
11/14/2006	1	Safety Drafter	Sent for Approval
11/13/2006	1	Safety Reviewer	Reviewed and Approved
11/13/2006	1	Safety Reviewer	Reviewed and Approved
11/13/2006	1	Safety Reviewer	Reviewed and Approved

Explanation

Need: The Department of Public Safety Division of Police upgraded its existing Automated Fingerprint Identification System (AFIS) in 2005. It is imperative for the Division of Police to maintain this technology which is crucial for fingerprint identification. The current maintenance contract ends in November 2006. The maintenance support of the AFIS system will be $316,508.28 annually. This ordinance is requesting funding for six months of maintenance from December 2006 through May 2007 in the total amount of $158,254.14.

Bid Information: The proprietary nature of AFIS technology and the prohibitive cost of conversion to a different system mandate the maintenance contract to our current system be purchased from the sole source provider of the existing proprietary system, Sagem Morpho, Inc.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No.: 33-0154789

Emergency Designation: Emergency legislation is necessary to expedite the payment of the maintenance contract since the current contract ends in November 2006.

FISCAL IMPACT:

Approximately $172,000 was budgeted in the Police General Fund for a one year agreement.

Title

To authorize and direct the Safety Director to enter into a contract with Sagem Morpho, Inc. for six months maintenance for the current Automated Fingerprint Identification System (AFIS) for the Division of Police in accordance with the sole source procurement, to authorize the expenditure of $158,254.14 from the General Fund, and to declare an emergency. ($158,254.14)

Body

WHEREAS, the Division needs to have in place a maintenance agreement for the current Automated Fingerprint Identification System (AFIS); and

WHEREAS, the AFIS system is an invaluable tool to the law enforcement in the identification of fingerprints; and
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