City of Columbus - File #: 1494-2008

• File #: 1494-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/16/2008
• In control: Utilities Committee
• On agenda: 10/20/2008
• Final action: 10/22/2008
• Title: To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with E.P. Ferris & Associates, Inc. for the Fairwood Avenue Storm Sewer Improvements Project; to authorize the transfer and appropriation of $127,734.72 from the Storm Sewer Reserve Fund; to amend the 2008 Capital Improvements Budget; and to authorize the expenditure of $127,734.73 within the Storm Sewer Bond Fund for the Division of Sewerage and Drainage. ($127,734.73)

Date	Ver.	Action By	Action	Result
10/22/2008	1	CITY CLERK	Attest
10/21/2008	1	MAYOR	Signed
10/20/2008	1	Columbus City Council	Approved	Pass
10/20/2008	1	COUNCIL PRESIDENT	Signed
10/6/2008	1	Columbus City Council	Read for the First Time
9/26/2008	1	CITY ATTORNEY	Reviewed and Approved
9/26/2008	1	Utilities Drafter	Sent to Clerk's Office for Council
9/25/2008	1	Finance Reviewer	Reviewed and Approved
9/25/2008	1	FINANCE DIRECTOR	Reviewed and Approved
9/25/2008	1	Utilities Drafter	Sent for Approval
9/25/2008	1	Auditor Reviewer	Reviewed and Approved
9/25/2008	1	CITY AUDITOR	Reviewed and Approved
9/25/2008	1	Utilities Drafter	Sent for Approval
9/24/2008	1	Finance Reviewer	Reviewed and Approved
9/23/2008	1	EBOCO Reviewer	Sent for Approval
9/23/2008	1	ODI DIRECTOR	Reviewed and Approved
9/23/2008	1	Utilities Drafter	Sent for Approval
9/22/2008	1	Utilities Reviewer	Sent for Approval
9/22/2008	1	UTILITIES DIRECTOR	Reviewed and Approved
9/22/2008	1	Utilities Drafter	Sent for Approval
9/18/2008	1	Utilities Reviewer	Reviewed and Approved
9/18/2008	1	Utilities Drafter	Sent for Approval
9/18/2008	1	Utilities Reviewer	Reviewed and Approved
9/17/2008	1	Utilities Drafter	Sent for Approval

Explanation

1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with E.P. Ferris & Associates, Inc., for professional engineering services for Fairwood Avenue Storm Sewer Improvements. This project will mitigate poor drainage within this area.

2. ENGINEERING CONTRACT AWARD: E.P. Ferris & Associates, Inc. was selected in accordance with the procedures set forth in Columbus City Code, Section 329.13, "Awarding professional service contracts through requests for Statements of Qualifications". Twenty-six statements of qualifications were received and opened on March 30, 2007. On March 17, 2008, Requests for Cost Proposals (RFP's) were sent to three (short-listed) firms having the experience necessary to complete the project: E.P. Ferris & Associates, Inc., Jones-Stuckey Ltd., Inc., and Columbus Engineering Consultants. E.P. Ferris & Associates, Inc., Jones-Stuckey Ltd., Inc., and Columbus Engineering Consultants submitted RFP's on April 25, 2008.

Upon review of the technical proposals, the bidders were ranked using criteria specified in City Code, and more specifically: proposal quality, competence to perform required work, project schedule, and local workforce. Based upon these criteria, E.P. Ferris & Associates, Inc. was selected as the highest-ranked bidder.

3. FISCAL IMPACT: This ordinance authorizes the transfer and appropriation of funds from the Storm Sewer Reserve Fund and a transfer within the Storm Sewer Bond Fund for this expenditure as well as an amendment to the 2008 Capital Improvements Budget to provide sufficient budget authority. Monies for this contract will be provided from an upcoming Bond Sale via the transfer detailed in this ordinance.

4. CONTRACT COMPLIANCE INFORMATION: Contract Compliance Number, 31-1194974, expires: 11/16/09, majority

Title

To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with ...