Explanation
BACKGROUND: This legislation is for the option to establish one (1) UTC type contract for Steel Products to be used by various City agencies. The term of the proposed option contract is through September 30, 2017. The contract may be extended for one (1) additional year or portion of a year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on June 25, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation No. SA005923). Thirty-Five (35) bids were solicited (M1A: 2, F1: 1). Two (2) bids were received (MAJ).
One (1) contract is recommended to award for Steel Products. The specifications required bidders to submit their standard published catalog(s) and price lists along with quotes for specific items where pricing would be used to determine the awarded contractor. Both companies did not provide the required information that provides both catalogs with product descriptions with associated pricing. Benjamin Steel Co., Inc. provided the lowest pricing on the items listed and they did reference a Benjamin Steel Co., Master Inventory List dated June 24, 2015 that was not included in their submittal. Benjamin Steel is the current contract holder and they can provide the Master Inventory List referenced that provides pricing based on order quantities.
This ordinance requests a waiver of relevant provisions of Chapter 329 of the Columbus City Code relating to competitive bidding to permit a contract to be awarded to Benjamin Steel Co., Inc.
The Purchasing Offices recommends awarding a contract to:
Benjamin Steel Co., Inc., CC# 310853024 (Expires 6/16/2017)
Total Estimated Annual Expenditure: $100,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certif...
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