Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a construction contract, on behalf of the Office of Construction Management, with General Temperature Control, Incorporated, to replace the walk-in freezers at the Police Property Room for the Department of Public Safety, in the amount of $1,233,000.00, and to encumber funds with the Department of Public Service for prevailing wage services in the amount of $3,000.00.
The walk-in freezers provide long-term storage of biological evidence and other items that require a cold environment to prevent degradation or contamination. The existing freezers are in need of replacement and it is imperative that they be replaced quickly in order for property and evidence to be safely secured and stored.
2. CONSTRUCTION CONTRACT AWARD: Due to the immediate need and importance of the freezers, there is not adequate time to procure the freezers in full accordance with “Columbus City Code 329.23 Process for awarding construction contracts exceeding one hundred thousand dollars ($100,000.00)”.
The Department of Finance and Management, Office of Construction Management, solicited informal bids for the repair of these freezers, on behalf of the Department of Public Safety. The quotes received include:
1. General Temperature Control $ 833,000.00
2. Farber Mechanical Contractors $1,298,852.00
The Department of Finance and Management recommends that a construction contract be authorized with General Temperature Control for this equipment replacement project. It is also recommended that $400,000.00 be added to the base contract for contingency purposes. The total contract amount (including contingence) will equal $1,233,000.00.
Their DAX Vendor Account No. is 4830 and expires 3/18/26.
3.0 BID WAIVER DESIGNATION & EMERGENCY DESIGNATION:
That this Council finds it is in the best interests of the City to waive the formal, competitive provisions of “Columbus City Code ...
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