City of Columbus - File #: 1292-2009

• File #: 1292-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/27/2009
• In control: Safety Committee
• On agenda: 10/19/2009
• Final action: 10/20/2009
• Title: To authorize the Director of Public Safety to enter into contract with Intergraph Corporation on behalf of the Division of Support Services, for the purchase and installation of a Computer Aided Dispatch System at the Police and Fire communication center, to authorize and direct the City Auditor to appropriate and transfer $7,200,000.00 from the Special Income Tax Fund to the Public Safety Capital Improvement Fund, to authorize the expenditure of $7,200,000 from the Public Safety Capital Improvement Fund; and to declare an emergency. ($7,200,000.00).

Date	Ver.	Action By	Action	Result
10/20/2009	1	MAYOR	Signed
10/20/2009	1	CITY CLERK	Attest
10/19/2009	1	Columbus City Council	Approved	Pass
10/19/2009	1	COUNCIL PRESIDENT	Signed
10/5/2009	1	ODI DIRECTOR	Reviewed and Approved
10/5/2009	1	Safety Drafter	Sent for Approval
10/5/2009	1	CITY ATTORNEY	Reviewed and Approved
10/5/2009	1	Safety Drafter	Sent to Clerk's Office for Council
10/1/2009	1	Finance Reviewer	Reviewed and Approved
10/1/2009	1	Finance Reviewer	Reviewed and Approved
10/1/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/1/2009	1	Safety Reviewer	Reviewed and Approved
10/1/2009	1	Auditor Reviewer	Reviewed and Approved
10/1/2009	1	CITY AUDITOR	Reviewed and Approved
10/1/2009	1	Safety Reviewer	Reviewed and Approved
10/1/2009	1	EBOCO Reviewer	Sent for Approval
9/30/2009	1	SAFETY DIRECTOR	Reviewed and Approved
9/28/2009	1	Safety Drafter	Sent for Approval

Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety to enter into a contract with Intergraph Corporation to install a new Computer Aided Dispatch (CAD) System at the Police and Fire Communications Center. CAD is used to assist in processing calls from the public to the Department of Public Safety's dispatch center (both Police and Fire). The system dramatically aids the call-takers and dispatchers by electronically moving pertinent data to the proper field personnel over voice or data communications. CAD also stores data for record-keeping purposes. The current CAD system was purchased in 1991and was upgraded in 1999. Because of the age of the system, maintenance has grown costly in recent years and the system requires frequent updates that causes downtime. In 2007, the city contracted with eGov Consulting Services LLC to assist in Request For Proposal (RFP) development, vendor evaluation, vendor negotiation, and the transition to a new system.

The selection process for this contract was completed in accordance with the competitive procurement provisions under Section 329.14 of the Columbus City Code. Proposals were received for a new system in late 2008, with negotiations on-going throughout 2009. The new CAD will include a new base system with Mobile Environment features, a Fire RMS (record management system), interfaces with existing technologies, automated false alarm billing, and a backup communication center.

Five (5) firms submitted proposals as follows:

Firm City/State Status_______________________Minority
Intergraph Corporation Huntsville, Al. Compliant: 9/21/09 - 9/21/2011 NO
Tiburon Pleasanton, CA Compliant: 9/03/08 - 9/03/2010 NO
Positron ...