Explanation
BACKGROUND: The Purchasing Office on behalf of the Department of Public Safety/Division of Fire (the largest user), conducted a Request for Proposal (RFP) for the option to purchase Automated Learning Management System Software. The term of the proposed option contract will be through September 30, 2010. There is an option to extend the contract for (3) three, one year periods. The Purchasing office opened formal bids on June 28, 2007.
The Purchasing Office advertised and solicited Request for Proposal bids in accordance with Section 329.14 (Solicitation SA002471). Thirty-three bids were solicited; (30 MAJ, 1 MBR, 2M1A). Three (3) bids were received (3 MAJ).
Waiver legislation is required as the evaluation process, including negotiations, exceeded the one hundred eighty days as required .
The city's Evaluation Committee reviewed each proposal and ranked the submissions on the following criteria: Competency to Perfom, Quality and Feasability of the Offerors Technical Proposal, Ability to Perform the Required Service Competently, Past Performance and Price.
RISC, Inc. was determined to best meet the criteria detailed in the specification for the Purchase of Automated Learning Management System Software.
RISC, Inc., CC#76-0381265 (Expires February 28, 2010)
Total Estimated Annual Expenditure: $38,000.00
The company is not debarred according to the State of Ohio Unresolved Findings for Recovery database or the Federal Government Excluded Parties Listing.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract (UTC) Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
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