City of Columbus - File #: 0809-2010

• File #: 0809-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/24/2010
• In control: Utilities Committee
• On agenda: 6/28/2010
• Final action: 7/1/2010
• Title: To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Pomeroy & Associates, Ltd.; for the Division of Sewerage and Drainage; to authorize the transfer of $27,951.30 within the Storm B.A.B.s (Build America Bonds) Fund; to amend the 2010 Capital Improvements Budget and to authorize the expenditure of $287,951.30 within the Storm B.A.B.s (Build America Bonds) Fund. ($287,951.30).

Date	Ver.	Action By	Action	Result
7/1/2010	1	CITY CLERK	Attest
6/30/2010	1	MAYOR	Signed
6/28/2010	1	Columbus City Council	Approved	Pass
6/28/2010	1	COUNCIL PRESIDENT	Signed
6/21/2010	1	Columbus City Council	Read for the First Time
6/11/2010	1	Utilities Drafter	Sent for Approval
6/11/2010	1	CITY ATTORNEY	Reviewed and Approved
6/11/2010	1	Utilities Drafter	Sent to Clerk's Office for Council
6/10/2010	1	Auditor Reviewer	Reviewed and Approved
6/10/2010	1	CITY AUDITOR	Reviewed and Approved
6/10/2010	1	Utilities Drafter	Sent for Approval
6/10/2010	1	EBOCO Reviewer	Sent for Approval
6/10/2010	1	ODI DIRECTOR	Reviewed and Approved
6/9/2010	1	FINANCE DIRECTOR	Reviewed and Approved
6/9/2010	1	Utilities Drafter	Sent for Approval
6/8/2010	1	Utilities Reviewer	Sent for Approval
6/8/2010	1	UTILITIES DIRECTOR	Reviewed and Approved
6/8/2010	1	Utilities Drafter	Sent for Approval
6/8/2010	1	Finance Reviewer	Reviewed and Approved
6/8/2010	1	Finance Reviewer	Reviewed and Approved
6/7/2010	1	Utilities Reviewer	Reviewed and Approved
5/26/2010	1	Utilities Reviewer	Sent for Approval
5/24/2010	1	Utilities Drafter	Sent for Approval

Explanation

1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Pomeroy & Associates, Ltd., for professional engineering services for Clintonville Neighborhood Stormwater System Improvements Project Phase II. This project will mitigate street and yard flooding at 11 individual sites throughout the Clintonville Area.

This agreement includes preparation of construction documents (plans & specifications), necessary easements and fielding technical questions during construction. Preparation of construction documents and easements will be completed within 12 months from the Notice to Proceed date. It is anticipated that easement acquisition will take one year and construction will begin in 2012. Engineering services will end with the completion of construction.

2. ENGINEERING CONTRACT AWARD: Pomeroy & Associates, Ltd. was selected in accordance with the procedures set forth in Columbus City Code, Section 329.13, "Awarding professional service contracts through requests for Statements of Qualifications". Twenty-six statements of qualifications were received and opened on March 30, 2007. On March 20, 2009, Requests for Cost Proposals (RFP's) were sent to three (short-listed) firms having the experience necessary to complete the project: Pomeroy & Associates, Ltd., Ribway Engineering Group, and Gannett Fleming. Pomeroy & Associates, Ltd., Ribway Engineering Group, and Gannett Fleming submitted RFP's on April 21, 2009.

Upon review of the technical proposals, the bidders were ranked using criteria specified in City Code, and more specifically: proposal quality, competence to perform required work, project schedule, and local workforce. Based upon these criteria, Pomeroy & Associates, Ltd. was selected as the highest-ranked bidder.

3. FISCAL IMPACT: This legislation includes a transfer within the Storm B.A.B.s (Build America Bonds) Fund to provide sufficient funding for the project. An ame...