Explanation
BACKGROUND: For the option to purchase Winter Asphalt Materials for various city agencies, with the Public Service Department, Transportation division the largest user. The term of the proposed option contract would be through April 30, 2008. The Purchasing Office opened formal bids on October 5, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002656). Eight bids were solicited (MAJ: 8, MIA: 2); One (MAJ: 1) bid was received.
The company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
The Purchasing Office is recommending award of 1 contract to the lowest, responsive, responsible and best bidder:
Apple-Smith Corporation, MAJ, CC#31-1012654, exp. 8/16/09, Estimated expenditure: $75,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Account. City departments will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Winter Asphalt Materials with Apple-Smith Corporation to authorize the appropriation and expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 25, 2007 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resourc...
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