Explanation
This ordinance authorizes the Finance and Management Director to establish a contract with Intelex Technologies Inc. for standard software support, maintenance renewals, user licenses and passwords. This software will be used in conjunction with the development of the Environmental Management System (EMS) being developed to ensure environmental compliance for Fleet Management at 120 locations comprised of fleet maintenance facilities, fuel stations and generator sites. Maintaining a comprehensive and up-to-date data base is essential to the EMS process by assuring full compliance, training and certifications tracking, and documentation.
As authorized by Ordinance 0777-2013, passed April 22, 2013, the Department of Finance and Management, Fleet Management Division, is currently under contract with Gresham, Smith and Partners for an environmental audit of all city fuel and generator sites, as well as the development and implementation of an EMS. The audit includes a review of applicable federal and state environmental laws and rules for fuel tank and generator sites, physical inspection of sites and records reviews. When complete there will be a report issued outlining findings of the audit and recommendations to bring sites into compliance where necessary. The EMS is intended to ensure that the city remains in compliance with environmental rules and regulations by including comprehensive staff training on the applicable laws. Furthermore, the EMS will allow for the city to better prepare for environmental risks and respond to emergencies if they occur.
The Intelex software platform will serve as an integral component of the EMS upon implementation. Intelex Technologies database recordkeeping systems are currently being utilized at the Department of Public Utilities for support and maintenance of their EMS. Due to the extensive recordkeeping requirements of the EMS system, and the need for city wide uniformity, Intelex Technologies is the recommended...
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