City of Columbus - File #: 0978-2004

• File #: 0978-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/21/2004
• In control: Public Service & Transportation Committee
• On agenda: 6/21/2004
• Final action: 6/23/2004
• Title: To authorize and direct the Finance Director to issue various purchase orders for vehicle parts, supplies, accessories and repair services for the Fleet Management Division, to authorize the expenditure of $800,000.00 from the Fleet Maintenance Fund, and to declare an emergency. ($800,000.00)

Date	Ver.	Action By	Action	Result
6/23/2004	1	CITY CLERK	Attest
6/22/2004	1	MAYOR	Signed
6/21/2004	1	Columbus City Council	Approved	Pass
6/21/2004	1	Columbus City Council	Taken from the Table	Pass
6/21/2004	1	COUNCIL PRESIDENT	Signed
6/14/2004	1	Columbus City Council	Tabled to Certain Date	Pass
6/3/2004	1	FINANCE DIRECTOR	Reviewed and Approved
6/3/2004	1	Service Drafter	Sent for Approval
6/3/2004	1	Auditor Reviewer	Reviewed and Approved	Fail
6/3/2004	1	CITY AUDITOR	Reviewed and Approved
6/3/2004	1	Service Drafter	Sent for Approval
6/3/2004	1	CITY ATTORNEY	Reviewed and Approved
6/3/2004	1	Service Drafter	Sent to Clerk's Office for Council
6/2/2004	1	Finance Reviewer	Reviewed and Approved
6/1/2004	1	SERVICE DIRECTOR	Reviewed and Approved
5/27/2004	1	SERVICE DIRECTOR	Reviewed and Disapproved
5/27/2004	1	Service Drafter	Sent for Approval
5/24/2004	1	Service Drafter	Sent for Approval
5/21/2004	1	Service Drafter	Sent for Approval

Explanation

Background: This legislation authorizes and directs the Finance Director to issue purchase orders for various vehicle parts, supplies, accessories and repair services for the Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items.

Fiscal Impact: This legislation is for $800,000.00 and is a budgeted expenditure either through the end of September or the particular contract expiration date, whichever is appropriate. Expenditures for like items and time frames were $1,175,000.00 in 2003 and $975,000.00 in 2002.

Emergency action is requested in order to ensure an uninterrupted purchase of vehicle parts, supplies, accessories and repair services and subsequent prompt payments to suppliers.


Title

To authorize and direct the Finance Director to issue various purchase orders for vehicle parts, supplies, accessories and repair services for the Fleet Management Division, to authorize the expenditure of $800,000.00 from the Fleet Maintenance Fund, and to declare an emergency. ($800,000.00)


Body

WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process, and

WHEREAS, the Fleet Management Division has a need to purchase vehicle parts, supplies, accessories, and repair services for motor vehicles, and

WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to issue various purchase orders for vehicle parts, supplies, accessories, and repair services, to ensure uninterrupted service of the City's vehicle fleet thereby preserving the public health, peace, property, safety, and welfare, now, in which the emergency is set forth and defined in a preamble thereto therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Finance Director is hereby authorized a...