Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Ferric Chloride with Bonded Chemicals, Inc. The Division of Sewerage and Drainage is the sole user for Ferric Chloride used in the treatment of wastewater at Southerly Wastewater Treatment Plant. The term of the proposed option contract would be approximately one year, expiring March 31, 2023, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 13, 2022. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ020617). Two (2) bids were received. The RFQ was originally bid as a three year contract (Items 1, 2, and 3, Item 4 being training). However pricing has been so volatile the past year it has been decided to only award the first year of the contract and rebid in 2023 in the hope we receive better pricing.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Bonded Chemicals, Inc., CC# 009693 expires 3/20/23, Items 1 and 4 Only, $1.00
Total Estimated Annual Expenditure: $210,000, Division of Sewerage and Drainage, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance in order to ensure supply of this vital product and to avoid any interruptions in the supply chain.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby...
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