City of Columbus - File #: 0411-2011

• File #: 0411-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/4/2011
• In control: Public Utilities Committee
• On agenda: 4/4/2011
• Title: To authorize the Director of Public Utilities to enter into a contract with Cornerstone Maintenance Services, Ltd. to provide HVAC and Air Purification Equipment Maintenance Services for the Division of Sewerage and Drainage, to authorize the expenditure of $333,388.00 from the Sewer Systems Operating Fund; and to declare an emergency. ($333,388.00)

Date	Ver.	Action By	Action	Result
4/7/2011	1	CITY CLERK	Attest
4/6/2011	1	MAYOR	Signed
4/4/2011	1	Columbus City Council	Approved	Pass
4/4/2011	1	COUNCIL PRESIDENT	Signed
3/22/2011	1	CITY ATTORNEY	Reviewed and Approved
3/22/2011	1	Utilities Drafter	Sent to Clerk's Office for Council
3/21/2011	1	Utilities Drafter	Sent for Approval
3/21/2011	1	Auditor Reviewer	Reviewed and Approved
3/21/2011	1	CITY AUDITOR	Reviewed and Approved
3/21/2011	1	Utilities Drafter	Sent for Approval
3/18/2011	1	EBOCO Reviewer	Sent for Approval
3/18/2011	1	ODI DIRECTOR	Reviewed and Approved
3/17/2011	1	Finance Reviewer	Reviewed and Approved
3/17/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/17/2011	1	Utilities Drafter	Sent for Approval
3/16/2011	1	Finance Reviewer	Reviewed and Approved
3/15/2011	1	Finance Reviewer	Reviewed and Approved
3/14/2011	1	Utilities Drafter	Sent for Approval
3/11/2011	1	UTILITIES DIRECTOR	Reviewed and Approved
3/9/2011	1	Utilities Drafter	Sent for Approval
3/9/2011	1	Utilities Reviewer	Sent for Approval
3/7/2011	1	Utilities Drafter	Sent for Approval
3/7/2011	1	Utilities Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the Director of Public Utilities to enter into a contract with Cornerstone Maintenance Services, Ltd. to provide HVAC and Air Purification Equipment Maintenance Services for the Division of Sewerage and Drainage, FEM Project No. 1505.1.

The Department of Public Utilities advertised and solicited competitive bids in accordance with Section 329 (Solicitation SA003830). One hundred fifty one (151) vendors (133 MAJ, 14MBE, 4FBE) were solicited and three (3) bids (3 MAJ) were received and opened on February 16, 2011. The lowest bid from Cornerstone Maintenance Services, Ltd. is recommended for an award, as the lowest, responsive and responsible bid received. Their bid amount was $793,388.00.

The recommended award amount for the initial year of this contract is $333,388.00. This is an increase in the annual expenses experienced due to 77 additional equipment units being added and the air purification media not being replaced during the recent construction at the two wastewater treatment facilities. The contract is for one (1) year with the option to renew for two (2) additional years, on a year to year basis. It is requested that this Ordinance be handled in an emergency manner in order to avoid gaps in and maintain these vital equipment maintenance services, since the current contract will expire in April 2011.

Contract Compliance: 010852059, expires November 9, 2012
Cornerstone Maintenance Services, Ltd. does not hold MBE/FBE status.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: There is sufficient budget authority in the Sewerage System Operating Fund for this expenditure.

Prior Year Expenditures from Sewerage System Operating Fund
2010 - $210,234
2009 - $122,813
2008 - $100,098


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