Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the option to purchase secure Removal and destruction of, or testing, sanitizing and return of Technology equipmenton an as needed basis by various Divisions of the City of Columbus as coordinated through the Department of Technology. This secure Removal and destruction of, or testing, sanitizing and return of Technology equipment is necessary on an ongoing basis as the City updates its' equipment or disposes of defective or worn out equipment. This contract has the advantages of 1) providing for secure handling and tracking of equipment that may contain sensitive information 2) allowing for testing, sanitizing and return of equipment if desired 3) Providing certification of wiping and/ or destruction of the equipment and 4) ensuring that items are 100% recycled with no waste going to landfills. The term of the proposed option contract would be through November 30, 2013 with the option to renew for one (1) additional year subject to mutual agreement of both parties. The Purchasing Office opened formal bids on August 18, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004048. One Hundred Seventy Four (174)bids were solicited: (M1A-5, F1-1, MBR-4) Seven (7) bids were received. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:
Round2, Inc. CC#263923020 (expires October 12, 2013)
Total Estimated Annual Expenditure: $15,000.00.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle a...
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