City of Columbus - File #: 1464-2004

• File #: 1464-2004
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 8/3/2004
• In control: Utilities Committee
• On agenda: 9/27/2004
• Final action: 9/29/2004
• Title: To authorize and direct the Finance Director to enter into contracts for the option to purchase Sanitary Paper Products with Cottingham, Heinrich Paper Co., Clark Product, Inc., Xpedx, and HP Products to authorize the expenditure of $5.00 to establish the contracts from the Purchasing/Contract Operation Fund. and to declare an emergency. ($5.00).

Date	Ver.	Action By	Action	Result
9/29/2004	2	CITY CLERK	Attest
9/28/2004	2	MAYOR	Signed
9/27/2004	1	Columbus City Council	Approved as Amended	Pass
9/27/2004	1	Columbus City Council	Waive the 2nd Reading	Pass
9/27/2004	1	Columbus City Council	Amended to 30 day	Pass
9/27/2004	2	COUNCIL PRESIDENT	Signed
9/16/2004	1	CITY ATTORNEY	Reviewed and Approved
9/16/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/15/2004	1	Auditor Reviewer	Reviewed and Approved
9/15/2004	1	CITY AUDITOR	Reviewed and Approved
9/15/2004	1	Finance - Purchasing Drafter	Sent for Approval
9/14/2004	1	ODI DIRECTOR	Reviewed and Approved
9/14/2004	1	Finance - Purchasing Drafter	Sent for Approval
9/10/2004	1	EBOCO Reviewer	Reviewed and Approved
9/7/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
8/5/2004	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Sanitary Paper Products for the Division of Water, the largest user, and for other City agencies as needed. The term of the proposal option contract would be approximately three years. Contract is through September 30, 2007. The Purchasing Office opened formal bids on July 22, 2004.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA 001212). Bids solicited: 127: (MAJ: 106, MBE: 17, and FBE:1). Bids received: 10 (MAJ: 9, and MBE: 1).

The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:

Cottingham, MAJ, CC# 311133515, Items: 1A, 1B, and 1C, for estimated expenditures of $12,100.69.
Heinrich Paper Co., Inc., MAJ, CC#310998191, Items: 2A, 2B, 2C, 3A, 3B, 3C, 4A, 4B, 6A, 6B, 6C, and 9 for estimated expenditures of $47,375.93.
Clark Product, Inc., MAJ, CC# 362818616, Items 5A, 5B, 5C, and 5D for estimated expenditures of $28,881.45.
Xpedx, MAJ, CC# 130872805, Item: 7 for estimated expenditures of $1,186.22.
HP Products, MAJ, CC#351116846, Item: 8 for estimated expenditures of $4,886.00.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

The companies are not listed with the Auditor of State for unresolved findings.

FISCAL IMPACT: Funding to establish these option contracts are budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance Director to enter into contracts for the option to purchase Sanitary Paper Products with Cottingham, Heinrich Paper Co., Clark Product, Inc., Xpedx, and HP Products to authorize the expe...