Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into a service agreement with Day Funeral Service LLC for the provision of indigent cremations as needed for the City of Columbus.
Ohio Revised Code Section 9.15 requires that the City be responsible for the cost of burial or cremation of an indigent person. The scope of services for this contract will include: processing, negotiating, and auditing indigent cremation claims.
Bid Waiver Justification: Formal Bid # RFQ023138 was opened on November 22, 2022 for the processing of indigent cremations. One response was received from Day Funeral Service LLC. The evaluation committee comprised of personnel from the Division of Support Services and the Columbus Health Department reviewed the submission and scored the bid based upon the criteria within the solicitation. Based on the average score from the committee, the bid was recommended to be awarded to Day Funeral Service LLC effective March 1, 2023. The specifications within the RFP allowed for the option of three (3) one (1) year renewals. The third one year renewal was not processed before the previous renewal expired, so a new contract is needed. It is in the best interest of the City of Columbus to enter into contract with our current vendor, Day Funeral Service LLC, to continue this program without interruption. Furthermore, Day Funeral Service LLC was the only bidder the last time this contract was put out for bid. We plan to put this contract out to bid again in 2025.
SUPPLIER: Day Funeral Service LLC, Vendor # 012847, contract compliance # 61-1688640, expires 11/18/2024
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $280,000.00 is needed and bud...
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