Explanation
BACKGROUND: For the option to purchase Winter Wear and Raingear by all City agencies. The term of the proposed option contract is from the date of execution through September 30, 2013 with an option to extend for one (1) additional year. The Purchasing Office opened bids on August 25, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA004073/Citywide Winter Wear and Raingear (UTC). One hundred and thirty-two (132) suppliers were solicited (M1A: 1, F1: 1, MBR: 1 ). One (1) bid was received.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:
Safety Solutions, Inc. CC#: 310808325 (Expires June 1, 2012)
Total Estimated Annual Expenditure: $90,000.00
This company is not debarred according to the Federal Excluded Parties listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, there is a potential lapse in this contract that provides important safety equipment to City employees.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Winter Wear and Raingear with Safety Solutions, Inc.; to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Account; and to declare an emergency. ($1.00)
Body
WHEREAS, the City requires Winter Wear and Raingear to protect the safety of City employees; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 25, 2011 and selected the lowest,responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing...
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