Explanation
BACKGROUND: This ordinance authorizes the option to purchase various types of Topsoil for pick up or delivery on an as needed basis by the Department of Public Utilities, Division of Water, and various other City Agencies. This contract is necessary to allow proper completion of sewer and waterline repairs and improvement to City properties as required. The term of the proposed option contract will be through July 31, 2016 with the option to extend this contract subject to mutual agreement for one (1) year, in accordance with formal bid SA005300. The Purchasing Office opened formal bids on March 6, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005300). Forty (40) bids were solicited (MAJ: 33, MBR:1, M1A: 6) One (1) bids was received (MAJ: 1).
The Purchasing Office is recommending award of one contract to the lowest responsive, responsible and best bidder:
Kurtz Brothers Central Ohio, LLC CC#203524137 (expires 4-5-2015)
Total Estimated Annual Expenditure: $100,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The City Agency will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase various types of Topsoil for pick up or delivery on an as needed basis with Kurtz Brothers of Central Ohio, LLC and to authorize the expenditure of one dollar ($1.00) to establish this contract from the General Fund; and to decla...
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