City of Columbus - File #: 0124-2006

• File #: 0124-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/13/2006
• In control: Utilities Committee
• On agenda: 2/27/2006
• Final action: 3/1/2006
• Title: To authorize the Director of Public Utilities to modify and increase the heat welding, asphalt repair, and concrete repair contracts with Decker Construction Company, for the Utility Cut and Restoration Project, for the Division of Water and Sewerage and Drainage, to authorize the expenditure of $560,000.00 from Water Systems Operating Fund and $300,000.00 from the Sewer Systems Operating Fund. ($860,000.00)

Date	Ver.	Action By	Action	Result
3/1/2006	1	CITY CLERK	Attest
2/28/2006	1	MAYOR	Signed
2/27/2006	1	Columbus City Council	Approved	Pass
2/27/2006	1	COUNCIL PRESIDENT	Signed
2/13/2006	1	Columbus City Council	Read for the First Time
2/3/2006	1	Utilities Drafter	Sent to Clerk's Office for Council
2/2/2006	1	Utilities Drafter	Sent for Approval
2/2/2006	1	CITY ATTORNEY	Reviewed and Approved
2/1/2006	1	Utilities Drafter	Sent for Approval
2/1/2006	1	Auditor Reviewer	Contingent
2/1/2006	1	CITY AUDITOR	Reviewed and Approved
1/31/2006	1	FINANCE DIRECTOR	Reviewed and Approved
1/30/2006	1	Finance Reviewer	Reviewed and Approved
1/26/2006	1	EBOCO Reviewer	Reviewed and Approved
1/26/2006	1	ODI DIRECTOR	Reviewed and Approved
1/26/2006	1	Utilities Drafter	Sent for Approval
1/23/2006	1	Utilities Drafter	Sent for Approval
1/20/2006	1	Utilities Drafter	Sent for Approval
1/20/2006	1	Utilities Reviewer	Sent for Approval
1/20/2006	1	UTILITIES DIRECTOR	Reviewed and Approved
1/19/2006	1	Utilities Reviewer	Reviewed and Approved
1/18/2006	1	Utilities Drafter	Sent for Approval
1/18/2006	1	Utilities Drafter	Sent for Approval
1/18/2006	1	Utilities Drafter	Sent for Approval
1/17/2006	1	Utilities Drafter	Sent for Approval
1/13/2006	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: The Department of Public Utilities entered into three contracts with Decker Construction Company for the Utility Cut and Restoration Project, which includes heat welding, asphalt repairs, and concrete repairs. These contracts were the result of Director's bids received in March 2005. Decker Construction Company was the only bidder for the heat welding and asphalt repairs, and was the lowest responsive, responsible, and best bidder for concrete repairs. The original contracts were for a period of one year with an option to renew for two one-year extensions. Since the Department is pleased with their performance over the last year, we would like to modify the original contracts to enter into a second year, for a grand total of $860,000.00. The Contract Compliance Number for Decker Construction Company is 31-0983557. They do not have MBE/FBE status.

1. The amount of additional funds needed for these contracts is $860,000.00. The original contracts were established for $800,000.00. The total cost of the original contracts, the first modification (asphalt and concrete repair) and this modification is $1,810,000.00.

2. The need for additional funds was known at the time of the initial contract, as this is an annual expenditure. This legislation is to encumber the funds budgeted for fiscal year 2006 for the Division of Water. The Division of Sewerage and Drainage budgeted $200,000.00 for fiscal year 2006 and is requesting to encumber funds in the amount of $300,000.00. Sewerage and Drainage Division Object Level One "03" expenditures will be reprioritized in order to cover the deficit.

3. As mentioned above, the initial agreement allowed us to contract with the vendor for a total of three years. Since the Department has been pleased with their performance over the last year we would like to continue these contracts with the vendor.

4. The cost of this service is based on a quote from the vendor.

FISCAL IMPACT: The Di...