Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish multiple Universal Term Contracts (UTCs) for the option to purchase City Vehicle Upfits with Ace Truck Body Inc., Rose Karl Erich (dba K.E. Rose Company), and Messer Work Van Solutions. These contracts will be used by multiple City agencies, including but not limited to the Division of Fleet Management, and the Departments of Public Utilities, Public Service, and Recreation and Parks, for vehicle upfits required for daily operations. The term of the proposed option contracts would be approximately three (3) years, expiring December 31, 2027, with the option to renew for one (1) additional year. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO002726.
A formal best value proposal (BVP) solicitation was published for the purchase of City Vehicle Upfits.
Proposals were evaluated by a five (5) member committee, based upon various criteria including quality and feasibility, past performance, specification conformity, schedule and delivery, and acquisition cost, resulting in an award recommendation of multiple contracts to Ace Truck Body Inc., Rose Karl Erich (dba K.E. Rose Company), and Messer Work Van Solutions.
BID INFORMATION: Request for Quotation RFQ028017 was advertised and proposals were opened on August 1, 2024. Three (3) responses were received. In the project specifications, the City’s vehicle upfit needs were broken down into 3 main categories:
1) Cab and Chassis and Cut-Away Vans
2) Light Duty Pickup Trucks up to 1-Ton Trucks
3) Vans, Cars, and SUVs
An evaluation committee consisting of one (1) member of the Division of Fleet Management, two (2) members of the Department of Public Service, and two (2) members of the Department of Public Utilities provided technical expertise. Each member of the committee scored and ranked written proposals submitted by the offerors. After evaluating all proposals, a reque...
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