City of Columbus - File #: 1618-2004

• File #: 1618-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/2/2004
• In control: Public Service & Transportation Committee
• On agenda: 10/4/2004
• Final action: 10/5/2004
• Title: To authorize the Finance Director to enter into a contract with the McLean Company for the purchase of a cold milling machine with trailer for the Transportation Division; to authorize the expenditure of $217,607.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($217,607.00)

Date	Ver.	Action By	Action	Result
10/5/2004	1	MAYOR	Signed
10/5/2004	1	CITY CLERK	Attest
10/4/2004	1	Columbus City Council	Approved	Pass
10/4/2004	1	COUNCIL PRESIDENT	Signed
9/22/2004	1	ODI DIRECTOR	Reviewed and Approved
9/22/2004	1	Service Drafter	Sent for Approval
9/22/2004	1	CITY ATTORNEY	Reviewed and Approved
9/22/2004	1	Service Drafter	Sent to Clerk's Office for Council
9/21/2004	1	EBOCO Reviewer	Reviewed and Approved
9/20/2004	1	CITY AUDITOR	Reviewed and Approved
9/20/2004	1	Service Drafter	Sent for Approval
9/17/2004	1	Finance Reviewer	Reviewed and Approved
9/17/2004	1	FINANCE DIRECTOR	Reviewed and Approved
9/17/2004	1	Service Drafter	Sent for Approval
9/17/2004	1	Auditor Reviewer	Reviewed and Approved
9/15/2004	1	SERVICE DIRECTOR	Reviewed and Approved
9/15/2004	1	Service Drafter	Sent for Approval
9/3/2004	1	Service Reviewer	Reviewed and Approved
9/3/2004	1	Service Drafter	Sent for Approval
9/2/2004	1	Service Drafter	Sent for Approval

Explanation

Background: The Transportation Division is responsible for effecting repairs to the City's roadway system. To accomplish this mission the Division requires a cold milling machine with trailer to perform cuts and planing of the City streets.

Bids were advertised in the City Bulletin and were received by the Purchasing Office on July 22, 2004 for Bid SA-001202GRW as follows:

Vendor / Grinder / Unit Cost / Status
Ohio Cat / Bitelli SF101R / $212,000 / Majority
The McLean Company / Wirtgen W1000L / $217,607 / Majority

The bid submitted by Ohio Cat was judged to be non-responsive in that the firm failed to meet item 4.1 of the specifications in which the City reserves the right to require a demonstration of unit bid within 10 days of receipt of their bid. Ohio Cat was unable to provide such a demonstration because the closest machine available was in San Diego, CA. The Transportation Division already has the machine bid by The McLean Company, a Wirtgen W1000L and therefore no demonstration was required for the second bidder. The bid submitted by the McLean Company was judged to be the lowest, best, most responsive, and most responsible.

Fiscal Impact: The Transportation Division budgeted $3.2 million for equipment in the 2004 Capital Improvements Budget. Thus far, the Division has spent $362,701 of this amount. This ordinance authorizes an expenditure of $217,607.00. It is recommended that the contract be awarded to the McLean Company, contract compliance #34-0762688, for $217,607.00 in accordance with their bid proposal.

Emergency action is requested to ensure that the cold milling machine is available for use as soon as possible.



Title

To authorize the Finance Director to enter into a contract with the McLean Company for the purchase of a cold milling machine with trailer for the Transportation Division; to authorize the expenditure of $217,607.00 from the 1995, 1999 Voted Streets and Highways Fund, and to decl...