Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to extend a contract on behalf of the Office of Construction Management with VFA, Inc. (formerly Physical Planning Technologies, Ltd.) for server hosting and annual software support and updating for a Comprehensive Municipal Capital Planning and Asset Management System ("ReCapp"). The original contract was authorized with Physical Planning Technologies prior to their acquisition by VFA, Inc. This contract was authorized pursuant to Ordinance No. 0603-2005, which passed July 20, 2005, and has been modified (extended) seven times to provide for annual server hosting and software support.
The vendor has provided a software application for a Capital Planning Management System which has been used by the Department of Finance and Management for nearly eight years. The Department of Finance and Management will be using a different capital planning software application, beginning sometime in 2013. The modification authorized by this ordinance will extend existing server hosting and software support for an additional three months (September - November 2012). This extension will allow for an orderly wind-down of the existing account and provide a timeframe where certain City of Columbus data can be extracted from the ReCapp system and delivered to the City.
Emergency action is requested so that server hosting and software support may continue without interruption; ensuring proper management of city capital and operational projects.
VFA, Inc. Contract Compliance No. 043570054, Exp. 12/04/2014
Fiscal Impact: The amount of this budgeted modification is $12,600.00. The contract was originally authorized by Ordinance No. 0603-2005 and last modified by Ordinance No. 1586-2011, in the amount of $50,400.00. Upon passage of this ordinance, the total seven-year cost of this contract will be $819,783.00.
Title
To authorize the Finance and Management Director to extend a contr...
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