City of Columbus - File #: 1626-2017

• File #: 1626-2017
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/13/2017
• In control: Finance Committee
• On agenda: 7/17/2017
• Final action: 7/20/2017
• Title: To amend the 2017 Capital Improvement Budget; to authorize the transfer of funds between projects within the General Permanent Improvement Fund; to authorize the Finance and Management Director to modify and renew a contract on behalf of the Facilities Management Division with Continental Office Furniture for the purchase of flooring; to authorize the Finance and Management Director to establish purchase orders with Continental Office Furniture, for the purchase of office furniture, in accordance with the terms and conditions of State of Ohio Cooperative Contract(s); to authorize the expenditure of $275,000.00 from the Construction Management Capital Improvement Fund; to authorize the expenditure of $290,000.00 from the General Permanent Improvement Fund; to authorize the expenditure of $150,000.00 from the Safety Voted Fund; to authorize the expenditure of $16,832.42 from the Law Enforcement Contraband Seizure Fund; and to declare an emergency. ($731,832.42)

Date	Ver.	Action By	Action	Result
7/20/2017	1	CITY CLERK	Attest
7/20/2017	1	MAYOR	Signed
7/17/2017	1	COUNCIL PRESIDENT	Signed
7/17/2017	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to modify and renew a contract on behalf of the Facilities Management Division with Continental Office Furniture for flooring needs in facilities under the purview of the Facilities Management Division.
The original contract was formally bid through SA004770, with four (4) annual renewal options. This legislation authorizes the fourth (4th) and final renewal option. This contract has been modified several times and was bid for renovation and installation of floor coverings for various city facilities under the purview of the Facilities Management Division.

This contract is being modified to establish funding for flooring needs at the Municipal Court Building, located at 375 South High Street, and for various flooring related projects that may be necessary throughout the year for City buildings and facilities. Prices previously established in the contract were used to determine the cost of this modification.

This ordinance also authorizes the Finance and Management Director to establish purchase orders with Continental Office Furniture Corp. for the purchase of office furniture to be installed at the Municipal Court Building, located at 375 South High Street, the Department of Neighborhoods, located at 1410 Cleveland Avenue, and for other City facilities under the purview of the Facilities Management Division. These purchase orders shall be in accordance with the terms and conditions of previously established State Term contracts with Continental Office Furniture Corp. Ordinance #582-87 authorizes City agencies to participate in Ohio Department of Administrative Services (DAS) cooperative contracts. The utilization of these State Term contracts is necessary, as the City currently does not have a Universal Term Contract for office furniture. A listing of these State Term Contracts and related expiration dates are contained in the summary attached to this ordinance.
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