City of Columbus - File #: 0951-2005

• File #: 0951-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/18/2005
• In control: Utilities Committee
• On agenda: 6/20/2005
• Final action: 6/23/2005
• Title: To authorize the Director of Public Utilities to enter into contract with SPL WorldGroup for the implementation of a computerized maintenance management system for the Divisions of Electricity and Water, in accordance with the sole source procurement provisions of the the Columbus City Codes; to authorize the transfer and expenditure of $1,600,000.00 from within the Water Works Enlargement Voted Bond Fund; to amend the 2004 Capital Improvements Budget; and to declare an emergency. ($1,600,000.00)

Date	Ver.	Action By	Action	Result
6/23/2005	1	CITY CLERK	Attest
6/21/2005	1	MAYOR	Signed
6/20/2005	1	Columbus City Council	Approved	Pass
6/20/2005	1	COUNCIL PRESIDENT	Signed
6/16/2005	1	Utilities Drafter	Sent to Clerk's Office for Council
6/16/2005	1	City Clerk's Office	Sent back for Clarification/Correction
6/16/2005	1	Utilities Drafter	Sent to Clerk's Office for Council
6/15/2005	1	Utilities Drafter	Sent for Approval
6/15/2005	1	Auditor Reviewer	Reviewed and Approved
6/15/2005	1	CITY AUDITOR	Reviewed and Approved
6/14/2005	1	City Clerk's Office	Sent back for Clarification/Correction
6/7/2005	1	EBOCO Reviewer	Reviewed and Approved
6/7/2005	1	ODI DIRECTOR	Reviewed and Approved
6/7/2005	1	Utilities Drafter	Sent to Clerk's Office for Council
6/6/2005	1	Utilities Drafter	Sent for Approval
6/1/2005	1	Finance Reviewer	Reviewed and Approved
6/1/2005	1	FINANCE DIRECTOR	Reviewed and Approved
5/27/2005	1	Finance Reviewer	Sent for Approval
5/23/2005	1	Utilities Reviewer	Sent for Approval
5/23/2005	1	UTILITIES DIRECTOR	Reviewed and Approved
5/23/2005	1	Utilities Drafter	Sent for Approval
5/19/2005	1	Utilities Drafter	Sent for Approval

Explanation
1. BACKGROUND:
The Department of Public Utilities requests authority to contract for services to configure and implement the EAM (Enterprise Asset Management, formerly Synergen Computerized Maintenance Management System) in the Division of Electricity and the Division of Water. The Division of Sewerage and Drainage initiated this project in 1997 under a competitive procurement process that selected EMA as the vendor to help select a product and to assist in the implementation. Synergen CMMS was selected as the software. The software was purchased and licensed to the City of Columbus.

The project was initially a phased installation of the maintenance management software in the Division of Sewerage and Drainage. When successful implementation within the DOSD was completed, the same system was to be implemented in the Divisions of Water and Electricity. The original software purchase included enough licenses to support all three divisions. The system is designed to integrate all utility maintenance matters into one system that includes work requests, work scheduling, work execution, materials/supplies/labor accounting and management, work history, asset inventory, asset condition, trending, analysis and reporting.

The Division of Sewerage and Drainage has successfully implemented the maintenance management software in its Sewer Maintenance Operations Center and is completing implementation at the two wastewater treatment plants. Approval of this legislation will enable all divisions of within the Department of Public Utilities to use the same maintenance management software.

2. SOLE SOURCE PROVISION:
In so much as the Division of Sewerage and Drainage has successfully implemented its CMMS under the terms of an existing contract with SPL WorldGroup, the Department of Public Utilities has determined it necessary to request this Council to authorize its Director to award a contract for the Divisions of Water and Electricity under the s...