Explanation
BACKGROUND: This ordinance authorizes a modification of Contract EL-003295, with Asplundh Tree Expert Co., to provide power line clearance services for the Division of Electricity.
Amount of additional funds to be expended: $50,000.00
Reasons additional goods/services could not be foreseen: Power line clearance is a tree trimming service that the division continuously needs for the maintenance of its distribution and street lighting circuits. Due to the ice storm in December, 2004, the division used this service more than anticipated and funds have been depleted. This modification provides funding needed for the remainder of the term of the contract through March 31, 2005.
Reasons other procurement processes are not used: The existing contract is based upon the lowest responsive and responsible bid received and opened on December 10, 2002. The contract provides for services from April 1, 2003 through March 31, 2005, however, funds are certified during each fiscal year. It is now necessary to increase funding in order that services may continue through the term of the contract. Bids have been solicited and the Division of Electricity is in the process of establishing a new contract to begin April 1, 2005.
How cost of modification was determined: The cost is based upon the estimated needs at the rates in the existing contract.
Contract Compliance Number: 231277550
Emergency action is requested in order that the contract modification may be executed on a timely basis in order that invoices may be paid and to avoid any interruption in service.
FISCAL IMPACT: $195,000 was budgeted in the 2005 Division of Electricity operating fund for this expenditure. Approximately $195,000 was spent each year in 2003 and 2004 for this service.
Title
To authorize the Director of Public Utilities to modify an existing contract with Asplundh Tree Expert Co. for power line clearance services for the Division of Electricity; to authori...
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