City of Columbus - File #: 0743-2011

• File #: 0743-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/5/2011
• In control: Public Service & Transportation Committee
• On agenda: 5/23/2011
• Final action: 5/24/2011
• Title: To authorize the Director of Public Service to enter into contract with American Pavements, Inc. and to provide for the payment of construction administration and inspection services, in connection with the Resurfacing - Preventive Surface Treatments (Slurry Seal) contract; to authorize and direct the City Auditor to transfer $657,136.28 from the Special Income Tax Fund to the Streets and Highways G.O. Bonds Fund; to authorize the City Auditor to appropriate $657,136.28 within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $657,136.28 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($657,136.28)

Date	Ver.	Action By	Action	Result
5/24/2011	1	MAYOR	Signed
5/24/2011	1	ACTING CITY CLERK	Attest
5/23/2011	1	Columbus City Council	Approved	Pass
5/23/2011	1	COUNCIL PRESIDENT	Signed
5/13/2011	1	Service Drafter	Sent for Approval
5/13/2011	1	CITY AUDITOR	Reviewed and Approved
5/13/2011	1	CITY AUDITOR	Reviewed and Approved
5/13/2011	1	Service Drafter	Sent for Approval
5/13/2011	1	CITY ATTORNEY	Reviewed and Approved
5/13/2011	1	Service Drafter	Sent to Clerk's Office for Council
5/12/2011	1	EBOCO Reviewer	Sent for Approval
5/12/2011	1	ODI DIRECTOR	Reviewed and Approved
5/11/2011	1	Finance Reviewer	Reviewed and Approved
5/11/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/11/2011	1	Service Drafter	Sent for Approval
5/10/2011	1	Finance Reviewer	Reviewed and Approved
5/9/2011	1	Service Reviewer	Reviewed and Approved
5/9/2011	1	SERVICE DIRECTOR	Reviewed and Approved
5/5/2011	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Resurfacing - Preventive Surface Treatments (Slurry Seal) project.

This project Slurry Seals one hundred and forty nine (149) city streets and Micro-Surfaces three (3) city streets. The slurry seal and micro-surfacing processes apply a thin coat of liquid asphalt and stone across the existing pavement in order to extend the life of the roadway.

The estimated Notice to Proceed date is June 13, 2011. The contract length is 100 calendar days from the Notice to Proceed date. The project was let by the Office of Support Services through vendor services. 2 bids were received on April 21, 2011 (2 majority) and tabulated on April 22, 2011 as follows:

Company Name Bid Amt City/State Majority/MBE/FBE
American Pavements, Inc. $608,459.52 Columbus, OH Majority
Strawser Paving Co. $616,796.80 Columbus, OH Majority

Award is to be made to American Pavements, Inc. as the lowest, best, most responsive and most responsible bidder.

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against American Pavements, Inc.


2. CONTRACT COMPLIANCE
American Pavements, Inc. contract compliance number is 311409601 and expires 12/9/11.

3. FISCAL IMPACT
Funding authority for this project is budgeted within the 2011 Capital Improvement Budget in the Resurfacing Project. This expense can be accommodated by appropriating and transferring funds needed in the amount of $657,136.28 from the Special Income Tax Fund. Bonds have yet to be sold for the whole project, necessitating a certification of $657,136.28 against the Special Income Tax Fund. Upon sale of bonds, this will be reimbursed.


4. EMERGENCY ...