Explanation
BACKGROUND: For the option to purchase Carbon Dioxide for the Water Division, Department of Public Utilities. The term of the proposed option contract would be through March 31, 2009. The Purchasing Office opened formal bids on July 27, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002105). Ten bids were solicited (MAJ:10); four (MAJ:4) bids were received. The two apparent low bids (Continental Carbonics and Praxair, Inc.) were determined to be non-responsive as both bids contained exceptions which conflicted with the City's specifications for firm, fixed pricing.
The Purchasing Office is recommending award of one contract to the lowest, responsive, responsible and best bidder:
BOC Gases.; CC# 131600079 (expires 12/01/06), Carbon Dioxide Items 1 through 3.
Total Estimated Annual Expenditure: $550,000.00
This Company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State's database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a UTC contract for the option to purchase Carbon Dioxide with BOC Gases to authorize the expenditure of one dollar to establish the contract from the Universal Term Contract Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 27, 2006 and received four bids; and
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