City of Columbus - File #: 0362-2008

• File #: 0362-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/15/2008
• In control: Administration Committee
• On agenda: 4/14/2008
• Final action: 4/16/2008
• Title: To amend Ordinance Number 1799-2007 passed by Columbus City Council on November 26, 2007 for the purpose to authorize the Director of the Department of Technology to modify a contract, with Lawson Software, for the extension of a maintenance coverage period, associated with the installation and related services for the Central Payroll and Human Resources Information Management System; to authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the acquisition of software, licenses and associated services, from Software House International, from a pre-existing bid State Term Contract; to authorize the reallocation of $105, 735.68 from an existing Auditor's Certificate; to waive competitive bidding provisions of the Columbus City Code; to authorize the expenditure of $105,735.68 from the Information Services Bond Fund; and to declare an emergency ($105,735.68)

Date	Ver.	Action By	Action	Result
4/16/2008	1	CITY CLERK	Attest
4/15/2008	1	MAYOR	Signed
4/14/2008	1	Columbus City Council	Approved	Pass
4/14/2008	1	Columbus City Council	Taken from the Table	Pass
4/14/2008	1	Columbus City Council	Reconsidered	Pass
4/14/2008	1	Columbus City Council	Approved	Pass
4/14/2008	1	COUNCIL PRESIDENT	Signed
4/7/2008	1	Columbus City Council	Tabled Indefinitely	Pass
3/28/2008	1	Technology Drafter	Sent to Clerk's Office for Council
3/27/2008	1	Finance Reviewer	Reviewed and Approved
3/27/2008	1	Finance Reviewer	Reviewed and Approved
3/27/2008	1	FINANCE DIRECTOR	Reviewed and Approved
3/27/2008	1	Technology Drafter	Sent for Approval
3/27/2008	1	Auditor Reviewer	Reviewed and Approved
3/27/2008	1	CITY AUDITOR	Reviewed and Approved
3/27/2008	1	Technology Drafter	Sent for Approval
3/27/2008	1	CITY ATTORNEY	Reviewed and Approved
3/20/2008	1	ODI DIRECTOR	Reviewed and Approved
3/20/2008	1	Technology Drafter	Sent for Approval
3/19/2008	1	Technology Drafter	Sent for Approval
3/19/2008	1	Technology Reviewer	Reviewed and Approved
3/19/2008	1	Technology Reviewer	Sent for Approval
3/19/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
3/19/2008	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND

This legislation requests approval to amend Ordinance No. 1799-2007; passed on November 26, 2007. After passage of 1799-2007, it was discovered that Smart Solutions could not supply the software necessary for this project, therefore justifying the need to identify a vendor to supply the required software, associated licenses and related services; that are essential to the daily operation and functional needs associated with the Central Payroll and Human Resources Information Management System (CHRIS). The vendor identified to supply the necessary software, licenses and related services, is Software House International (SHI). This vendor has been selected from a bid State Term Contract (0A07004 MAC - Expiration 6/30/2008) which is available for the City's use. Additionally, according to pricing information taken from the bid State Term Contract 0A07004 MAC, SHI is the lowest priced provider with a total quote of $105,735.68. The only other supplier for the required software and licenses on the same bid State Term Contract (0A07004 MAC - Expiration 6/30/2008) is ASAP Software International, with a total quote of $108,504.28.

This ordinance requests that authorization be given to the Director of Finance and Management to establish a purchase order, on behalf of the Department of Technology, with Software House International (SHI) for the purchase of Microsoft software, licenses and related services that are needed for the continuation of the CHRIS project. Also, due to the immediate need, deadlines and timelines associated with the CHRIS project; this ordinance requests permission to waive competitive bidding according to Columbus City Code Section 329, as there is not enough time to allow the City to complete a bid process; yet the waiver will allow the City to utilize the bid State Term Contract to acquire the necessary software, licenses and any related services.

Also, this ordinance requests that authorization be given...