City of Columbus - File #: 1577-2010

• File #: 1577-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/26/2010
• In control: Administration Committee
• On agenda: 11/22/2010
• Final action: 11/23/2010
• Title: To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities (DPU), to enter into a contract with Oracle America, Inc. to acquire Oracle Linux software maintenance and support services, to waive competitive bidding provisions of the Columbus City Code; to authorize the expenditure of $6,295.50 from the Department of Technology Information Services Fund; and to declare an emergency. ($6,295.50)

Date	Ver.	Action By	Action	Result
11/23/2010	1	MAYOR	Signed
11/23/2010	1	CITY CLERK	Attest
11/22/2010	1	Columbus City Council	Approved	Pass
11/22/2010	1	COUNCIL PRESIDENT	Signed
11/10/2010	1	CITY ATTORNEY	Reviewed and Approved
11/10/2010	1	Technology Drafter	Sent to Clerk's Office for Council
11/9/2010	1	Finance Reviewer	Reviewed and Approved
11/9/2010	1	FINANCE DIRECTOR	Reviewed and Approved
11/9/2010	1	Technology Drafter	Sent for Approval
11/9/2010	1	Auditor Reviewer	Reviewed and Approved
11/9/2010	1	Auditor Reviewer	Reviewed and Approved
11/9/2010	1	CITY AUDITOR	Reviewed and Approved
11/9/2010	1	Technology Drafter	Sent for Approval
11/8/2010	1	Finance Reviewer	Reviewed and Approved
11/5/2010	1	ODI DIRECTOR	Reviewed and Approved
11/5/2010	1	Technology Drafter	Sent for Approval
11/5/2010	1	Finance Reviewer	Reviewed and Approved
11/4/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/4/2010	1	Technology Drafter	Sent for Approval
11/4/2010	1	EBOCO Reviewer	Sent for Approval
11/3/2010	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities (DPU) to enter into a contract with Oracle America, Inc. for Oracle Linux software maintenance and support. The maintenance and support services will be for a one (1) year term, December 1, 2010 through November 30, 2011. The agreement provides software upgrades and technical support for five (5) Oracle Linux operating system licenses at $1,259.10 per license. The funding needed to establish the annual maintenance and support contract for this term period is $6,295.50.


Oracle Linux is the operating system for the Columbus Utility Billing System (CUBS), and has been without Oracle Linux support since December 17, 2009. Consequently, upgrades to the CUBS system have been delayed, pending renewal of the Oracle Linux software support agreement. The last agreement for support (EE006329) expired without renewal (12/17/09) because the authorized software re-seller (Columbus Supply) could not extend support for another year without the city signing an Oracle required agreement between the city and Oracle. As Oracle was not a party to the contract between Columbus Supply and the city, the city could not sign the agreement with Oracle. Furthermore, the Oracle standard agreement contained terms that are unacceptable to the city. As a result, the Department of Technology negotiated directly with Oracle to establish mutually agreeable amendments to the Oracle standard agreement, all of which have been reviewed and approved by the City Attorney.


Oracle Linux support was last purchased through purchase order EE004582 in October 2007 from solicitation SO026606, awarding a contract to Columbus Lumber (dba Columbus Supply), an authorized Oracle re-seller, for $4,528.10. The agreement included options for two (2) annual renewals. The first option was exercised through purchase order EE006329 in December 2008 for $5,479....