City of Columbus - File #: 0097-2008

• File #: 0097-2008
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 1/11/2008
• In control: Finance & Economic Development Committee
• On agenda: 2/11/2008
• Final action: 2/14/2008
• Title: To authorize the Finance and Management Director to issue various purchase orders for automotive parts, supplies, tires, tire retreading, and accessories for the Fleet Management Division per the terms and conditions of Universal Term Contracts and State of Ohio State Term Contracts; to authorize the expenditure of $1,790,000 from the Fleet Management Services Funds; and to declare an emergency. ($1,790,000.00)

Date	Ver.	Action By	Action	Result
2/14/2008	2	CITY CLERK	Attest
2/12/2008	2	MAYOR	Signed
2/11/2008	1	Columbus City Council	Approved as Amended	Pass
2/11/2008	1	Columbus City Council	Amended as submitted to the Clerk	Pass
2/11/2008	2	COUNCIL PRESIDENT	Signed
1/30/2008	1	Finance Drafter	Sent to Clerk's Office for Council
1/29/2008	1	Finance Drafter	Sent for Approval
1/29/2008	1	Finance Drafter	Sent for Approval
1/29/2008	1	Finance Drafter	Sent for Approval
1/29/2008	1	ODI DIRECTOR	Reviewed and Approved
1/29/2008	1	CITY AUDITOR	Contingent
1/29/2008	1	Auditor Reviewer	Contingent
1/29/2008	1	CITY ATTORNEY	Reviewed and Approved
1/29/2008	1	EBOCO Reviewer	Reviewed and Approved
1/28/2008	1	FINANCE DIRECTOR	Reviewed and Approved
1/28/2008	1	Finance Reviewer	Reviewed and Approved
1/25/2008	1	Finance Reviewer	Reviewed and Approved
1/24/2008	1	Service Reviewer	Reviewed and Approved
1/17/2008	1	Finance Drafter	Sent for Approval
1/17/2008	1	Finance Drafter	Sent for Approval
1/11/2008	1	Finance Drafter	Sent for Approval
1/11/2008	1	Finance Reviewer	Reviewed and Approved

Explanation

Background: This legislation authorizes the Finance and Management Director to issue purchase orders for automotive parts, supplies, tire retreading, and accessories for the Fleet Management Division. Universal Term Contracts are in place for tire retreading and most of these parts, supplies, and accessories. These parts are used to repair approximately 3,200 city vehicles. This legislation also authorizes the Finance and Management Director to issue purchase orders for the purchase of tires for the Fleet Management Division per terms and conditions of State of Ohio State Term contracts with Wingfoot Commercial Tire and WD Tire Warehouse.

Fiscal Impact: The Fleet Management Division 2008 operating budget contains nearly $4 million for the purchase of automotive parts, supplies, and accessories. This legislation authorizes an expenditure of $1,540,000.00 with various vendors to purchase automotive parts, supplies, and accessories. Approximately $3.7 million was expended for similar items in 2007 and $4.2 million for these items in 2006. The Fleet Management Division budgeted $500,000.00 for automotive and truck tires, and tire retreading in the 2008 operating budget. This legislation authorizes an expenditure of $250,000.00 with Wingfoot Commercial Tire and WD Tire Warehouse to purchase automotive and truck tires. The Fleet Management Division spent $505,287.00 in 2007 for the purchase of tires and $509,000.00 in 2006. Further legislation will be necessary in the latter part of 2008.

Emergency action is requested in order to ensure an uninterrupted supply of vehicle parts, supplies, tires, tire retreading, and accessories, thereby keeping City owned vehicles in operation, including police cruisers and refuse collection equipment.


Title

To authorize the Finance and Management Director to issue various purchase orders for automotive parts, supplies, tires, tire retreading, and accessories for the Fleet Management Div...