City of Columbus - File #: 1416-2010

• File #: 1416-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/27/2010
• In control: Administration Committee
• On agenda: 10/18/2010
• Final action: 10/20/2010
• Title: To authorize the Director of the Department of Finance and Management, for the Department of Technology, on behalf of various city departments/divisions, to establish purchase orders for the purchase of Microsoft (MS) Licenses and Software Assurance (SA) from Software House International Inc. (SHI), from a State Term Schedule; to authorize the expenditure of $147,046.35 from the Department of Technology Information Services Fund; and to declare an emergency. ($147,046.35)

Date	Ver.	Action By	Action	Result
10/20/2010	1	CITY CLERK	Attest
10/19/2010	1	MAYOR	Signed
10/18/2010	1	Columbus City Council	Approved	Pass
10/18/2010	1	COUNCIL PRESIDENT	Signed
10/8/2010	1	Auditor Reviewer	Reviewed and Approved
10/8/2010	1	CITY AUDITOR	Reviewed and Approved
10/8/2010	1	Technology Drafter	Sent for Approval
10/8/2010	1	CITY ATTORNEY	Reviewed and Approved
10/8/2010	1	Technology Drafter	Sent to Clerk's Office for Council
10/7/2010	1	Finance Reviewer	Reviewed and Approved
10/7/2010	1	Finance Reviewer	Sent for Approval
10/7/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/7/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/7/2010	1	Technology Drafter	Sent for Approval
10/6/2010	1	ODI DIRECTOR	Reviewed and Approved
10/6/2010	1	Technology Drafter	Sent for Approval
10/6/2010	1	Finance Reviewer	Reviewed and Approved
10/5/2010	1	EBOCO Reviewer	Sent for Approval
10/4/2010	1	Technology Drafter	Sent for Approval
10/4/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/4/2010	1	Technology Drafter	Sent for Approval

Explanation

Background:

This legislation authorizes the Director of the Department of Finance and Management, for the Department of Technology, on behalf of various city departments/divisions to establish purchase orders to acquire Microsoft (MS) Licenses and Software Assurance with a three (3) year term ending 09/30/2012 from Software House International Inc. (SHI), utilizing a State Term Schedule - #0A07004, with an expiration date of 6/30/2011.

The passage of this ordinance will allow the Department of Technology to purchase and install new Microsoft Office software licenses for these city agencies and provide more efficient and capable support services. The Department of Public Utilities (DPU) will acquire (200 licenses with software assurance) for installation on laptops to be deployed as part of the PC Replacement Project; and the Department of Building and Zoning Services (BZS) will acquire (160 licenses) to upgrade desktops utilizing older versions not compatible with applications that have been upgraded.

Earlier this year, the Department of Technology expended $176,768.20 (0238-2010) for the purchase of 310 new Microsoft (MS) Office Professional Ed. Licenses and Software Assurance (SA); $168,400.00 (0677-2010) for the purchase of 5,000 new Microsoft Window Server User Client Licenses; and $79,830.80 (1172-2010) for SQL and MS Server Window Licenses (CHRIS project) from Software House International Inc. (SHI).

This purchase will be made utilizing a State Term Schedule (OA07004, expires 06/30/2011) authorized for the City's use by ordinance No. 582-87.

Fiscal Impact:

In 2009, the Department of Technology expended $370,561.80 for the purchase of Microsoft (MS) Licenses and Software Assurance (SA) and earlier this year, $424,999.00 for MS Licenses from Software House International Inc. (SHI). The cost associated with this legislation is $147,046.35 for the purchase of 360 new MS Licenses and Software Assurance. Funds were budgeted...