City of Columbus - File #: 2075-2011

• File #: 2075-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/14/2011
• In control: Administration Committee
• On agenda: 12/5/2011
• Final action: 12/7/2011
• Title: To appropriate $1,241,801.55 within the Special Income Tax Fund; to authorize the Director of the Department of Technology, to establish a contract/purchase order for year one of a three year term agreement for Microsoft enterprise software licensing from Software House International Corp. (SHI), from a State Term Schedule; and to authorize the expenditure of $1,241,801.55 or so much thereof as may be necessary from the Special Income Tax Fund for the Department of Technology, and to declare an emergency.($1,241,801.55)

Date	Ver.	Action By	Action	Result
12/8/2011	1	CITY CLERK	Attest
12/7/2011	1	ACTING MAYOR	Signed
12/5/2011	1	COUNCIL PRESIDENT	Signed
12/5/2011	1	Columbus City Council	Approved	Pass

Explanation

Background:

This ordinance authorizes the appropriation of $1,241,801.55 within the Special Income Tax Fund and authorizes the Director of the Department of Technology to establish a contract/purchase order with Software House International Corp. (SHI), utilizing the State of Ohio Multiple Award Contract (MAC) 0A07004, with an expiration date of 6/30/2012, authorized for the City's use by Ordinance No. 582-87, for acquiring Microsoft enterprise software licensing. Microsoft Office is the City’s technology standard for desktop computing software, currently utilized by 6,000 city employees to conduct their daily business. The City also utilizes Microsoft software to support a number of enterprise applications, including City intranet sites utilizing SharePoint. This ordinance will enable the City to cost-effectively obtain the latest versions of Microsoft software utilizing a single agreement for the entire City.

The term of the proposed agreement is for three years: January 1, 2012 to December 31, 2014. The passage of this ordinance will authorize the funds to pay for the first year, at a cost of $1,241,801.55 to come from the Special Income Tax Fund. Payment for the next two subsequent annual terms (January 1, 2013 to December 31,2013 and January 1, 2014 to December 31, 2014), estimated at $1,402,269.76 per year, is contingent on available funding and approval of proper City authorities. The proposed enterprise agreement enables the City to cancel the agreement, without penalty, in the event that funds are not appropriated to pay for future annual terms.

EMERGENCY DESIGNATION:
Emergency action is requested to expedite authorization of this contract and establish a purchase order by 12/22/2011 in order to initiate services on 01/01/2012 from the supplier at the price offered.

Fiscal Impact:
In 2009 and 2010, the Department of Technology on behalf of the Department of Public Utilities (DPU) expended $370,561.80 and $424,999.00 respectivel...