City of Columbus - File #: 1153-2005

• File #: 1153-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/16/2005
• In control: Utilities Committee
• On agenda: 7/18/2005
• Final action: 7/20/2005
• Title: To authorize the Director of Finance to establish a purchase order with Mythics Corporation for the purchase of Oracle licenses for the Enterprise Asset Management program for the Division of Sewerage and Drainage, to authorize the expenditure of $110,004.76 from the Sewerage System Operating Fund, and to declare an emergency. ($110,004.76

Date	Ver.	Action By	Action	Result
7/20/2005	1	MAYOR	Signed
7/20/2005	1	ACTING CITY CLERK	Attest
7/18/2005	1	Columbus City Council	Approved	Pass
7/18/2005	1	COUNCIL PRESIDENT	Signed
7/7/2005	1	Utilities Drafter	Sent to Clerk's Office for Council
7/6/2005	1	Utilities Drafter	Sent for Approval
7/6/2005	1	CITY ATTORNEY	Reviewed and Approved
6/22/2005	1	Auditor Reviewer	Reviewed and Approved
6/22/2005	1	CITY AUDITOR	Reviewed and Approved
6/22/2005	1	Utilities Drafter	Sent for Approval
6/22/2005	1	CITY ATTORNEY	Reviewed and Approved
6/22/2005	1	Utilities Drafter	Sent to Clerk's Office for Council
6/22/2005	1	City Clerk's Office	Sent back for Clarification/Correction
6/22/2005	1	Utilities Drafter	Sent for Approval
6/21/2005	1	Utilities Drafter	Sent for Approval
6/21/2005	1	EBOCO Reviewer	Reviewed and Approved
6/21/2005	1	Utilities Drafter	Sent for Approval
6/21/2005	1	ODI DIRECTOR	Reviewed and Approved
6/21/2005	1	Utilities Drafter	Sent for Approval
6/20/2005	1	Utilities Reviewer	Reviewed and Approved
6/17/2005	1	Utilities Reviewer	Sent for Approval
6/17/2005	1	UTILITIES DIRECTOR	Reviewed and Disapproved
6/16/2005	1	Utilities Drafter	Sent for Approval

Explanation

The purpose of this legislation is to authorize the Director of Finance to enter into contract with Mythics Corporation for the purchase of Oracle licenses for the Division of Sewerage and Drainage.

The Division of Sewerage and Drainage has been implementing an asset management program, Enterprise Asset Management program (EAM) formerly Synergen. Oracle is needed to run the Enterprise Asset Management program (EAM). EAM will migrate various programs in use by the Division of Sewerage and Drainage that includes maintenance, inventory, customer service and EPA reporting. A target date of June 30, 2005 was set to bring the program on-line. Therefore the purchase must be accomplished as soon as possible.

There is insufficient time to conduct formal bids. However, in accordance with ordinance number 582-87, passed March 30, 1987, the City has the authority to buy from State of Ohio, Department of Administrative Services Cooperative Contracts without complying with formal competitive bidding requirements. There exists a State Contract for Oracle software licenses. The Division of Sewerage and Drainage solicited bids from the three (3) Oracle license resellers that currently hold a State of Ohio, State Term Contract: Mythics Corporation 1439 North Great Neck Road Virginia Beach VA 23454, DLT Solutions PO Box 758745 Baltimore MD 21275 and Oracle Corporation PO Box 71028 Chicago, IL 60694. The bids were as follows:

Mythics Corporation $110,004.76
Oracle Corporation: $130,868.72
DLT Solutions: $135,376.86

SUPPLIER: Mythics Corporation (54-1987871)

FISCAL IMPACT: $110,004.76 is needed for the purchase of the necessary licenses.

Emergency legislation is being requested so that the licenses can be purchased and there is not any interruption in the implementation of the Enterprise Asset Management program.


Title

To authorize the Director of Finance to establish a purchase order with Mythics Corporation for the purchase of Orac...