City of Columbus - File #: 0521-2009

• File #: 0521-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/26/2009
• In control: Utilities Committee
• On agenda: 5/4/2009
• Final action: 5/6/2009
• Title: To authorize the Director of Public Utilities to contract with General Temperature Control for Boiler Maintenance Services, for the Division of Sewerage and Drainage; and to authorize the expenditure of $120,260.00 from the Sewerage System Operating Fund. ($120,260.00)

Date	Ver.	Action By	Action	Result
5/6/2009	1	MAYOR	Signed
5/6/2009	1	CITY CLERK	Attest
5/4/2009	1	Columbus City Council	Approved	Pass
5/4/2009	1	COUNCIL PRESIDENT	Signed
4/20/2009	1	Columbus City Council	Read for the First Time
4/3/2009	1	FINANCE DIRECTOR	Reviewed and Approved
4/3/2009	1	Utilities Drafter	Sent for Approval
4/3/2009	1	CITY ATTORNEY	Reviewed and Approved
4/3/2009	1	Utilities Drafter	Sent to Clerk's Office for Council
4/2/2009	1	Finance Reviewer	Reviewed and Approved
4/2/2009	1	Finance Reviewer	Reviewed and Approved
4/1/2009	1	Utilities Drafter	Sent for Approval
4/1/2009	1	Auditor Reviewer	Reviewed and Approved
4/1/2009	1	CITY AUDITOR	Reviewed and Approved
4/1/2009	1	Utilities Drafter	Sent for Approval
3/31/2009	1	Utilities Drafter	Sent for Approval
3/31/2009	1	EBOCO Reviewer	Sent for Approval
3/31/2009	1	ODI DIRECTOR	Reviewed and Approved
3/30/2009	1	Utilities Reviewer	Reviewed and Approved
3/30/2009	1	Utilities Reviewer	Sent for Approval
3/30/2009	1	UTILITIES DIRECTOR	Reviewed and Approved
3/26/2009	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND:

A Need. This legislation authorizes the Director of Public Utilities to enter into contract for Boiler Maintenance Services for the Division of Sewerage and Drainage. This contract was bid on March 11, 2009, and is proposed as a multi-year contract with incremental funding, approximately annually, as stated in the Bidding Documents.

B Procurement History. This procurement has been conducted in accordance with the requirements for competitive sealed bidding in Section 329, Columbus City Codes, 1959. An Invitation For Bidders (IFB) was published electronically and in the "City Bulletin" in January, 2009. A Pre-Bid Meeting was held on February 10, 2009. Sets of Bidding Documents were obtained by prospective Bidders, and three Bids were received on March 11, 2009, as follows:

Entity and Base Bid Amount
American Mechanical Group, Inc. $92,394.00
General Temperature Control $120,290.00
Speer Mechanical $165,656.00

The bids have been reviewed. The bid from American Mechanical Group, Inc. was found to have several material defects and deemed non-responsive. The bid from Speer Mechanical found to have one material defect. The bid from General Temperature Control was found to be free of material defects.

C. Recommended Contract Award. The bid of General Temperature Control appears to be free of substantive defects. This bid is within the budget, and has also been tendered by an entity which is well qualified to perform the contract work. Award is recommended to General Temperature Control of Canal Winchester, Ohio, who is the lowest Responsive and Responsible and Best Bidder.

Supplier: General Temperature Control 31-1201236 (MAJ) Expires 4-29-10

FISCAL IMPACT: The FY2009 Budget allocates sufficient funds for this contract. Amounts appropriated for this purpose in recent years are as follows:

$50,000.00 was spent in 2008
$50,000.00 was spent in 2007

PROJECT LOCATION:

This project involves the Divisio...