City of Columbus - File #: 1924-2006

• File #: 1924-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/23/2006
• In control: Utilities Committee
• On agenda: 11/6/2006
• Final action: 11/9/2006
• Title: To authorize and direct the Finance and Management Director to enter into a contract for the option to obtain Giardia and Cryptosporidium Testing with Environmental Associates, Ltd., to authorize the expenditure of $1.00 to establish the contract from the Universal Term Contracts Fund, and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
11/9/2006	1	CITY CLERK	Attest
11/8/2006	1	MAYOR	Signed
11/6/2006	1	Columbus City Council	Approved	Pass
11/6/2006	1	COUNCIL PRESIDENT	Signed
10/26/2006	1	ODI DIRECTOR	Reviewed and Approved
10/26/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/26/2006	1	Auditor Reviewer	Reviewed and Approved
10/26/2006	1	CITY AUDITOR	Reviewed and Approved
10/26/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/26/2006	1	CITY ATTORNEY	Reviewed and Approved
10/26/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/25/2006	1	EBOCO Reviewer	Reviewed and Approved
10/24/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/24/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/24/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/23/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to establish a UTC contract for Giardia and Cryptosporidium Testing for the Division of Power and Water. The term of the proposed option contract would be approximately two and one-half (2.5) years, expiring August 31, 2009, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 12, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002171). 12 bids were solicited: (MBE-0, FBE-0, MAJ-12). 3 bids received: (MAJ-3). The lowest bidder was deemed non-responsive for failing to return the entire bid document and submission of unacceptable terms and conditions. The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

Environmental Associates, Ltd., All Items, Contract Compliance #16-1300477, expires 5/8/08
Total Estimated Annual Expenditure: $45,000.00, Division of Power and Water.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund. The Division of Power and Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into a contract for the option to obtain Giardia and Cryptosporidium Testing with Environmental Associates, Ltd., to authorize the expenditure of $1.00 to establish the contract f...