Explanation
BACKGROUND: This ordinance authorizes the Executive Director of the Civil Service Commission to enter into a contract modification for Hotel/Lodging services with Aloft Columbus Easton/Columbus Easton Hotel IV, LLC to add an additional week of service in February 2026. No additional funding is needed as there is already enough funds on the original contract. This contract is used for hotel accommodation for the assessors and subject matter experts who assist the Commission in the uniformed promotional exam process.
CONTRACT AMOUNTS/ TIMELINE:
The contract term was for one year from date of execution by the City of Columbus to February 28, 2026. This modification is necessary to add hotel accommodation for the subject matter experts who will be in Columbus working on developing the next promotional test for Fire Battalion Chief and Deputy Chief during the week of February 9-13, 2026. This proposed modification #1 will be through the original contract ending date of February 28, 2026.
The billing rate for each room will decrease to $159.50 for modification #1. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be required.
The Ordinance is being submitted in accordance with the relevant provisions of Chapter 329.09 (a) of City Code pertaining to contract modifications.
Cost Summary:
Original Contract $42,000.00
Modification #1 $ 0.00
Contract Total to Date: $42,000.00
1. Amount of additional funds: No additional funds are needed for contract modification #1. Total contract amount including this renewal is $42,000.00.
2. Reason additional funds were not foreseen: No additional funds are needed. The Commission is in the process of preparing a formal bid for the Hotel/Lodging services needed for March 2026 through February 2027. This modification will allow the Commission to proceed w...
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