City of Columbus - File #: 0882-2010

• File #: 0882-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/4/2010
• In control: Utilities Committee
• On agenda: 6/21/2010
• Final action: 6/21/2010
• Title: To authorize and direct the Finance and Management Director to enter into two contracts for the option to purchase Aluminum, Fiberglass and Cast Iron Poles for the Department of Public Utilities with Becker Electric and The Loeb Electric Company; to authorize the expenditure of two dollars to establish the contracts from the Mail, Print Services, and UTC Fund, and to declare an emergency. ($2.00).

Date	Ver.	Action By	Action	Result
6/22/2010	1	MAYOR	Signed
6/21/2010	1	Columbus City Council	Approved	Pass
6/21/2010	1	COUNCIL PRESIDENT PRO-TEM	Signed
6/10/2010	1	Finance - Purchasing Drafter	Sent for Approval
6/10/2010	1	CITY ATTORNEY	Reviewed and Approved
6/10/2010	1	Finance Drafter	Sent to Clerk's Office for Council
6/9/2010	1	ODI DIRECTOR	Reviewed and Approved
6/9/2010	1	Finance Drafter	Sent for Approval
6/9/2010	1	Auditor Reviewer	Reviewed and Approved
6/9/2010	1	CITY AUDITOR	Reviewed and Approved
6/8/2010	1	EBOCO Reviewer	Sent for Approval
6/7/2010	1	Finance Reviewer	Reviewed and Approved
6/7/2010	1	FINANCE DIRECTOR	Reviewed and Approved
6/7/2010	1	Finance - Purchasing Drafter	Sent for Approval
6/4/2010	1	Finance - Purchasing Drafter	Sent for Approval
6/4/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Aluminum, Fiberglass, and Cast Iron Poles for the Department of Public Utilities, Division of Power and Water (Power), the largest user. Aluminum, Fiberglass, and Cast Iron Poles will be used for new installations and to maintain existing street lights within the City of Columbus. The term of the proposed option contracts would be through April 30, 2011 with the option to extend two additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA003561. The Purchasing Office opened formal bids on May 20, 2010.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003561). Fifty-three bids were solicited (MAJ: 50, F1: 2, M1A: 1); Five bids were received (MAJ: 5).

Item 70 is not recommended for award as the agency has material in inventory and it may not justify the cost to establish a contract for one item that may not be ordered.

There were no bids received for items 23, 33, 67, and 68. These items will be bid informally as needed.

The Purchasing Office is recommending award of two contracts to the lowest responsive, responsive, and best bidders:

Becker Electric, CC#310553243, Exp. 8/13/2011
Loeb Electric Company, CC#314236750, Exp. 7/9/2011
Total Estimated Annual Expenditure: $65,000.00

These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriat...