Explanation
BACKGROUND: For the option to purchase Traffic Detector Loop Sealant for the Department of Public Service, Division of Planning and Operations, the largest user. Traffic Detector Loop Sealant is used for traffic signal loop detector installations along roadways throughout the City of Columbus. The term of the proposed option contract would be through June 30, 2012 with the option to extend one additional one year period, subject to mutual agreement by both parties, in accordance with formal bid SA003549. The Purchasing Office opened formal bids on May 6, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003549). Twelve (12) bids were solicited (MAJ: 12); Five (5) bids were received (MAJ: 4, F1: 1).
Key Cable and Supply was the low bidder for Item 2. The bid stated the award for Items 1 and 2 would be made to the overall low bidder for both items; therefore, this bidder is not recommended for an award and the recommendation is to award all items to HD Supply Construction Supply, Inc.; however, an error was made by the bidder requiring waiver legislation. A non-emergency waiver of regulations is being submitted to accept the low bid.
The Purchasing Office is recommending award of one contract to the lowest, responsible, and best bidder:
HD Supply Construction Supply, Ltd., CC#260100647, Exp. 9/02/2011
Total Estimated Annual Expenditure: $20,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services, and UTC Fund. City a...
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