City of Columbus - File #: 0625-2008

• File #: 0625-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/1/2008
• In control: Finance & Economic Development Committee
• On agenda: 4/21/2008
• Final action: 4/23/2008
• Title: To authorize the Finance and Management Director to modify a contract for the Facilities Management Division with Winnscapes for landscape maintenance at various City-owned locations; to authorize the expenditure of $64,550.00 from the General Fund; to authorize the expenditure of $4,123.80 from the Fleet Services Fund; and to declare an emergency. ($68,673.80)

Date	Ver.	Action By	Action	Result
4/23/2008	1	CITY CLERK	Attest
4/22/2008	1	MAYOR	Signed
4/21/2008	1	Columbus City Council	Approved	Pass
4/21/2008	1	COUNCIL PRESIDENT	Signed
4/11/2008	1	Finance Drafter	Sent for Approval
4/11/2008	1	CITY ATTORNEY	Reviewed and Approved
4/11/2008	1	Finance Drafter	Sent to Clerk's Office for Council
4/10/2008	1	EBOCO Reviewer	Reviewed and Approved
4/10/2008	1	ODI DIRECTOR	Reviewed and Approved
4/9/2008	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
4/9/2008	1	FINANCE DIRECTOR	Reviewed and Approved
4/9/2008	1	Finance Drafter	Sent for Approval
4/8/2008	1	Finance Drafter	Sent for Approval
4/8/2008	1	CITY AUDITOR	Reviewed and Approved
4/8/2008	1	CITY AUDITOR	Reviewed and Approved
4/8/2008	1	Finance Reviewer	Sent for Approval
4/7/2008	1	FINANCE DIRECTOR	Reviewed and Approved
4/4/2008	1	Finance Reviewer	Reviewed and Approved
4/3/2008	1	Finance Reviewer	Reviewed and Approved
4/3/2008	1	Finance Reviewer	Reviewed and Approved
4/3/2008	1	Finance Reviewer	Reviewed and Approved
4/1/2008	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract for landscape maintenance. Maintenance is to be continued at the I-71 Complex located at 757 Carolyn Avenue/750 Piedmont Road, the Health Department at 240 Parsons Avenue, the Police Academy at 1000 North Hague Avenue, 2500 Sullivant Avenue, 1180 East Main Street, and the Central Safety building and Police Parking lot at 120 Marconi Boulevard. The contract is being modified to include the new Fleet Maintenance facility at 4211 Groves Road. The services to be provided at the Fleet location are lawn restoration, landscape renovation, and spring clean up. Landscape activities at other locations include full service lawn mowing, edging, four rounds of lawn fertilizing, pruning of all trees and shrubs, weeding of all planting beds, mulching, and fall clean-up. The contract also provides for the hydro-seeding of the grass strip surrounding City Hall that was damaged by the chemicals used during the winter to melt snow and ice on the sidewalks. The original contract was awarded based on bids received October 7, 2003, and was authorized by Ord. 0029-2004 (passed March 9, 2004) covering all of 2004, including snow/ice removal as well as landscaping. The snow/ice removal portion was renewed for all of 2008 by Ord. 1937-2007 in the amount of $34,950.00 (passed December 13, 2007). This ordinance modifies that renewal, the fourth of four one-year renewal options, to cover the period of January 1, 2008 to December 31, 2008. This contract is complying with the responsible wage provisions of the Columbus City Codes.

Emergency action is requested so that lawn maintenance may be continued without interruption.

Winnscapes Contract Compliance Number 31-1313521, exp. 07/24/2009.

Fiscal Impact: In 2008, the Facilities Management Division budgeted $94,500.00 for snow/ice removal and landscape maintenance. This ordinance authorizes an expenditure of $64,55...