Explanation
BACKGROUND: The Purchasing Office received and opened informal bid number SO021648 for two personnel/burden carriers, for the Division of Water on November 2, 2005. These personnel/burden carriers will be used to transport personnel, tools, and equipment to various work sites at Hap Cremean Water Plant complex. The Division of Water budgeted $18,000.00 for this purchase. Three bids were received; however, the lowest bid was $21,420.24. The cause for the higher pricing is due to increased costs of sheet metal. The Purchasing Office mailed bids to all registered vendors under the commodity. Because this item was budgeted only for 2005, and the City does not have time to go through the complete formal bidding process, it is in the best interest of the City of Columbus, Division of Water to waive the provisions of competitive bidding, and to award this contract to MH Equipment Company, for a total of $21,420.24. The Contract Compliance number for MH Equipment Company is 14-1858601. They do not have certified MBE/FBE status. Of the 14 vendors solicited, none had certified MBE/FBE status.
Emergency action is requested since the units that they are to replace have come under disrepair. One has a broken tranasaxle and one has a bad transmission. The cost of repairs to either unit far exceed the value of the equipment.
FISCAL IMPACT: The Division of Water has budgeted $18,000.00 for this equipment in the 2005 Budget. Expenditures in other Object Level Sixes will be re-prioritized in order to cover the deficit.
Title
To authorize the Finance and Management Director to enter into a contract with MH Equipment Company, for two personnel/burden carriers for the Division of Water, to waive the provisions of competitive bidding, to authorize the expenditure of $21,420.24 from Water Systems Operating Fund, and to declare an emergency. ($21,420.24)
Body
WHEREAS, the Division of Water budgeted $18,000.00 for two personnel/bu...
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