City of Columbus - File #: 0535-2009

• File #: 0535-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/30/2009
• In control: Utilities Committee
• On agenda: 5/4/2009
• Final action: 5/6/2009
• Title: To authorize the Director of Public Utilities to enter into a service agreement with Madden Brothers Inc. for Yard Waste and Log Grinding Services for the Division of Sewerage and Drainage, to waive the provisions of competitive bids of the Columbus City Code, to authorize the expenditure of $100,000.00 from the Sewerage System Operating Fund. ($100,000.00)

Date	Ver.	Action By	Action	Result
5/6/2009	1	MAYOR	Signed
5/6/2009	1	CITY CLERK	Attest
5/4/2009	1	Columbus City Council	Approved	Pass
5/4/2009	1	COUNCIL PRESIDENT	Signed
4/20/2009	1	Columbus City Council	Read for the First Time
4/7/2009	1	CITY AUDITOR	Reviewed and Approved
4/7/2009	1	Utilities Drafter	Sent for Approval
4/7/2009	1	CITY ATTORNEY	Reviewed and Approved
4/7/2009	1	Utilities Drafter	Sent to Clerk's Office for Council
4/6/2009	1	Finance Reviewer	Reviewed and Approved
4/6/2009	1	FINANCE DIRECTOR	Reviewed and Approved
4/6/2009	1	Utilities Drafter	Sent for Approval
4/6/2009	1	CITY AUDITOR	Reviewed and Approved
4/3/2009	1	Utilities Drafter	Sent for Approval
4/2/2009	1	EBOCO Reviewer	Sent for Approval
4/2/2009	1	ODI DIRECTOR	Reviewed and Approved
4/1/2009	1	UTILITIES DIRECTOR	Reviewed and Approved
4/1/2009	1	Utilities Drafter	Sent for Approval
3/30/2009	1	Utilities Drafter	Sent for Approval
3/30/2009	1	Utilities Reviewer	Reviewed and Approved
3/30/2009	1	Utilities Reviewer	Sent for Approval

Explanation

The purpose of this legislation is to authorize the Director of Public Utilities to enter into a service agreement with Madden Brothers Inc. for the purposes of providing Yard Waste and Log Grinding Services for the Division of Sewerage and Drainage, Compost Facility. This ordinance is being submitted as a waiver to Columbus City Code Section 329.06 because all bidders were non-responsive and the Division of Sewerage and Drainage feels that it is in the best interest of the City of Columbus to waive competitive bids and enter into the agreement for the lowest formal bid received.

The Division of Sewerage and Drainage, Compost Facility has a Universal Term Contract that provides the purchase of woodchips to be used as bulking agents for composting and to produce the product Com-Til. The services to be performed under this agreement call for Madden Brothers Inc. to provide equipment and operator to grind yard waste (shrubs, leaves, tree limbs, logs, etc). that are received by the Compost Facility. The finished product will be used as an alternative source for bulking agents. The contract language provides for a one (1) year agreement in effect to and including July 31, 2010. Furthermore, upon mutual agreement and approval by the Columbus City Council, this contract allows for two (2) extensions on a year to year basis and funds availability. The Compost Facility estimates that it will budget $100,000.00 per year for this service.

The Director of Public Utilities received and opened formal bids on March 11, 2009. Three (3) bids were received. All bidders were deemed non-responsive. Due to that fact, to enter into an agreement from these proposals the Division of Sewerage and Drainage must waive the provisions of Columbus City Code section 329.06. Upon consultation with the City Attorney's office it is in the best interest of the City of Columbus to waive the provisions of Columbus City Code 329.06 and enter into an agreement with the lowest bid, ...