City of Columbus - File #: 1321-2007

• File #: 1321-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/14/2007
• In control: Finance & Economic Development Committee
• On agenda: 9/17/2007
• Final action: 9/20/2007
• Title: To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase reflective glass beads with Swarco Industries, Inc. to authorize the appropriation and expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
9/20/2007	1	CITY CLERK	Attest
9/18/2007	1	MAYOR	Signed
9/17/2007	1	Columbus City Council	Approved	Pass
9/17/2007	1	COUNCIL PRESIDENT	Signed
9/6/2007	1	Auditor Reviewer	Reviewed and Approved
9/6/2007	1	CITY AUDITOR	Reviewed and Approved
9/6/2007	1	Finance - Purchasing Drafter	Sent for Approval
9/6/2007	1	CITY ATTORNEY	Reviewed and Approved
9/6/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/5/2007	1	EBOCO Reviewer	Reviewed and Approved
9/5/2007	1	ODI DIRECTOR	Reviewed and Approved
9/5/2007	1	Finance - Purchasing Drafter	Sent for Approval
9/4/2007	1	FINANCE DIRECTOR	Reviewed and Approved
9/4/2007	1	Finance - Purchasing Drafter	Sent for Approval
8/16/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
8/14/2007	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Reflective Glass Beads for the Public Service Department. The term of the proposed option contract would be through August 31, 2008. The Purchasing Office opened formal bids on May 10, 2007. The contract may be extended for one additional year subject to mutual agreement by both parties.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002402. Seven bids were solicited (MAJ: 7); Three (MAJ: 3) bids were received.

These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.

The Purchasing Office is recommending award of 1 contract to the lowest, responsive, responsible and best bidder:

Swarco Industries, Inc., MAJ, CC#330169259, exp. 5/7/09, Estimated expenditure, $25,000.00

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing UTC Account. The Department of Public Service will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase reflective glass beads with Swarco Industries, Inc. to authorize the appropriation and expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on May 10, 2007 and selected the lowest, responsive, responsible and best bid; and

WHEREAS, this ordinance addresses the Purchasing objective of 1) maxi...