Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety to modify the existing five (5) year contract with Equipment Simulations LLC DBA Sims U Share to correct a drafting error in the maximum obligation term of the contract to allow for an increase in the annual maximum contract amount to be paid under any purchase order associated with the contract from $7,995.00 to $9,995.00 which is the highest annual amount to be paid during the five (5) year term of the contract and the fixed amount quoted for the final year of the multi-year contract and to Fund Year 2 of the contract for the Division of Fire's Sims U Share virtual private server and simulation builder subscription.
The current contract was authorized by Ordinance 0999-2025 that passed on April 28, 2025. The agreement has pricing and services for five (5) years, subject to annual authorization and appropriation by Columbus City Council. This service is utilized by the Division of Fire to design and run training simulations within a virtual replica of the City of Columbus. The service is utilized for such tasks as: weekly entire division command training for Emergency Services; Officer training; EMSO training; training for high-risk, or hazardous buildings; Fire Prevention Bureau training. Prior incident data is also utilized to identify areas with opportunity for improvement with simulations designed and run to assist in determining better procedures for future real-world incident responses.
1. Amount of additional funds: The total amount of additional funds needed for this contract modification for Year 2 of the contract is $8,495.00. The total contract amount including this modification through Year 2 is $16,490.00.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract and was permitted by Ordinance 0999-2025 with funding for this contract encumbered on a year-to-year basis contingent upon the appr...
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